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Job Description

We are looking for an experienced Admin Officer to look after the office administration and daily operations and take effective measures to improve the system through policies and procedures

Job Responsibilities:

  • Experience in developing and implementing policies and procedures for the operation and function of the different departments in the organization.
  • Knowledge of office maintenance and inventory of machinery, equipment, electrical and mechanical systems.
  • Knowledge of managing teams of operational staff including lower staff, security, transportation, etc.
  • Experience in dealing and negotiating with different types of vendors for rent, procurement, issuance, and installation of office, building, hardware, and electrical items, etc.
  • Understands and experience in dealing with legal procedures, corporate laws, and lawyers.
  • Understands and experience in the maintenance of budgets, accounts, and contracts.
  • Experience in dealing with employee arbitration and negotiation is a plus.
  • Contacts in Government liaison departments will be an added advantage.
  • Experience in MS Excel and other admin management software will be preferred
  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes
  • Provide assistance in filtering and forwarding communications to proper individuals and departments
  • Ensuring the company is operating securely and effectively
  • Help organize small to large scale events and meetings and provide ongoing assistance during events
  • To take immediate & appropriate action against the persons/employees responsible for damaging the assets and goodwill of the company.
  • To monitor and control the cost & expenses within the budgetary provisions.
  • To keep in line with security guards company and all other stakeholders/vendors for better management
  • To manage Stationery Requirements for all employees of the company.
  • To manage and control mess arrangements for all staff and Executive management.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Create written and typed reports and issuance of memos
  • To look after the buildings and all assets of the company and make ensure that all assets are safe and in good conditions.
  • To handle all complaints/issues regarding gas, water, electricity, telephones, mobiles, and office maintenance
  • To manage the CEO, Directors and Management Protocols
  • To resolve inter-department problems to improve upon efficiency & office decorum.
  • All Other Related Task assigned by management

Skills & Knowledge:

  • 3-4 years proven experience in office administration
  • Handyperson having sound knowledge of electricity, generator, UPS, sanitary and another office maintenance measure
  • Strong leadership and resource management skills
  • Experienced in developing and implementing policies for the administrative management
  • Highly dependents and trustworthy
  • Ability to be proactive and work independently and efficiently
  • Strong experience in using MS Excel / Word
  • Strong organizational and negotiation skills
  • Using ERP would be a plus
  • Available in flexible working hours
  • Excellent communication and interpersonal skills

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
3 Years
Apply Before:
Jul 04, 2021
Posting Date:
Jun 03, 2021
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Madina PVT Limited

Food & Beverages · 1-10 employees - Gharo

Madina Group was established by (Late) Haji Muhammad Amin in the year 1946. After his death, his four sons, under the able guidance and dynamic leadership of the elder brother Haji Muhammad Saleem, worked relentlessly and jointly expanded and diversified the business. They ventured into the industri ...Read More

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