The Supply Officer (Medical) /MSO works in the medical department and acts as a medical focal person between medical and logistic person in the project.
The core role of the Supply Officer (Medical) /MSO is to coordinate with logistics on medical supplies (specifically medicines, medical materials and laboratory related items);monitor medical and lab items consumption and pharmacy stock once the stocks are out of the main medical store (which is managed by the logs). This requires technical supervision of dispensers in the project including ones in outreach locations.
Ensure adequate pharmacy stocks through maintenance of consumption, ordering and forecasting systems according to MSF guidelines.
Under the instruction of Mission Pharmacist /MTL ensure proper quality of medical pharmacies in the project..
Organization and management:
Human Resource Management:
Provide technical supervision and feedback to dispensers in all locations of the project.
Contribute in the performance appraisals of dispensers. (MSO is doing consumption data encoding )
Identify the training needs of dispensers in the project and suggest/request relevant training topics to the MTL/MFP assistant.
Liaise and collaborate with medical and logistic supervisors on day to day activities in order to ensure smooth functioning of the project level supply system
Monitoring and reporting:
Responsible for the quality of the daily, weekly and monthly consumption reports in data tool and maintenance of correct updates on regular basis. Over all responsible for the quality of the consumption report coming out of the project to the medical team leader.
Ensure minimal drug ruptures and monitor expiries
Monitor morbidities and mortalities and transfers within and outside of the MSF structures in order to inform his/her analysis
Monitoring of consumption by reviewing consumption and request forms and entering into data tools
Monitor the weekly and monthly consumption figures and give support to the MSF teams on how to record consumption figures accurately.
Analyze the consumption figures in relation to weekly/ monthly stock outs from logistic main store, estimated monthly medical consumption and morbidity data and give feedback to the teams concerned.
Report to the MTL and the MFP-assistant the medical consumption data on the weekly/monthly basis using the standard data tools.
Make a written one page narrative report on the key activities done in the previous month. and forecast for the following month regarding to the medical consumption and supply
Monitor prescriptions of, locked and well maintained storage of, and registration/log book of regulated/controlled drugs that are out of the medical store and follow up for return of empty ampoules with patient data to logistics
Actively participate, as requested, in the 4M/8M/12M quality and coverage surveys to be conducted in all locations of the project.
Report Quality concern issues related to Medicines, Medical Materials and Food Items to the MTL.
Attend monthly TSR (Total Stock Review) meetings with logistics and give medical inputs on the expiry control, use of overstock items, potentially rupture items, comparison of real medical consumption versus estimated monthly consumption and give feedback to the logistics.
In coordination with the MTL and the project logistic team, ensure availability and/or update of EPREP items in the project locations at the right quantity at all times.
Be a focal person from medical team for medical supplies in the project.
Respond to medical /outreach team on any supply related issue in consultation with Supervisor
Pharmacy B or Pharm-D Degree with a Valid Pharmacy Council of Pakistan registration
Desirable 2 years of previous experience and previous experience in other NGO’s
Local language essential. Mission language desirable
At least more than one year experience (within MSF or similar organizations).
The person knows the system of MoH drug ordering and supply flow.
Good command of both English and local language has an added advantage.
Good knowledge and skills using MS Excel and Word.
Communicate clearly both with staff and supervisor
Some experience in MSR.
Previous work experience in a similar role with other organizations.
Basic management skills.
Flexibility and able to take initiative and common sense when required.
Willingness to learn, develop capacities and take responsibilities
Medecins Sans Frontieres Doctors Without Borders (MSF) is an independent medical humanitarian association providing medical assistance to people in need, irrespective of race, religion, creed or political conviction. MSF has started work in Pakistan since 1986 as an independent, self-governed organi ...Read More