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Project Assistant

The Project Assistant will be responsible for all the administrative tasks related to Mercy Corps Emergency Response including documents/files as per Mercy Corps’ program minimum standard and organizing meetings. S/he will provide logistics support in conducting meetings/events. S/he will assist the Project Manager in day-to-day project activities.

Essential Job Responsibilities

Assists technical staff in the preparation of various program documents like ToRs for the hiring of firms and correspondence including the scope of work for procurements, letters, PRs, RFQ etc.
Responsible for submission of project expenditures to finance section and follow up for timely clearance.
Ensure timely data collection and data management.
Assist in the preparation of progress reports. Formulation of event reports and minute meetings.
Preparation of database and data entry for all project data.
Provide support to the team in developing and submitting timesheets, expense reports, photocopying etc.
Assist Manager Emergency Response in day-to-day project activities.
Assist in event management and note-taking for events/meetings.
Conduct field visits for event management, reporting, and data collection when and where required.
S/he will provide logistics support in conducting meetings/events including PROREVs, Staff review meetings and meetings with other key stakeholders.
Maintaining hard and soft files for the project.
Strong coordination with the operation section for timely delivery of project-required items and goods.
Any other task assigned by the supervisor.

Skills

Good command of MS Office.

Supervisory Responsibility: NA

Accountability

Reports Directly To: Manager Emergency Response.

Works Directly With: Program Officer, and in close coordination with the Field Coordinator and project team, HR, Operations and finance.

Knowledge and Experience

Bachelors
a minimum of three to four years experience of working in the development sector.
Experience working with an INGO is a must.
Previous experience of working in ECHO, EU and other donors desirable.
Excellent writing and coordination skills are required. Proficiency in written and spoken English.
Experience in donor reporting is an asset.

Only shortlisted candidates will be called for interview. Organization reserves the right to accept or reject any or all CV(s) without assigning any reason.

We are an equal opportunity employer and Females are strongly encouraged to apply

Skills

Administrative Organization Coordination Skills Documentation Skills

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

Bachelors

Career Level:

Experienced Professional

Minimum Experience:

3 Years (minimum of three to four years experience of working in the development sector.)

Apply Before:

Oct 03, 2022

Posting Date:

Sep 26, 2022

Mercy Corps

N.G.O./Social Services · 51-100 employees - Islamabad

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has operated in Pakistan since 1986. Mercy Corps’ work in Pakistan originated from its support to Afghan refugee communities, focused on providing access to water, health improvement and vocational training for the refugee community in Balochistan Province. In recent years, Mercy Corps has expanded both sectorally and geographically throughout the country, and is now one of the lead agencies providing health services especially tuberculosis control and maternal, neonatal and child health. It has been a major player in all emergency relief efforts in the country, responding to the earthquake of 2005 in Khyber Pakhtunkhwa; flooding and earthquake in Baluchistan in 2007 and 2008; and to the Sindh floods of 2010 and 2011. In addition to public health and emergency response, Mercy Corps currently implements programming in the sectors of youth engagement, water/ sanitation, and economic development.

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