Posted Oct 21, 2021 25 views
Responsibilities
- To assist with all finance functions, contributing to the full functioning of the Islamabad office and minimizing hindrance to the effective implementation of the project.
- To coordinate all financial systems in all field officers, ensuring compliance with Pakistani Law, donor regulation and NGO Internal policy.
Finance
- Make all payments from cash, including salary payments and currency exchanges
- Keep up to date manual and electronic records of all cash and bank transactions on a daily basis
- Ensure prompt repayment of all advances
- Disburse and keep records of phone cards according to allocations
- Personal calls recharge to NGO Accounts on a monthly basis
- Verification and reconciliation of monthly electronic accounts from the field sites for Islamabad office, checking all budget and account codes are correct
- Review of all support documents (receipts, invoices, and contracts) for the Islamabad Office and field sites
- Arrange meeting with the Senior Staff Members to enforce and explain the Financial Procedures if necessary: Per Diems Payments, Authorization Slip Usage, etc.
- Electronic cash books and Monthly report from field sites to Islamabad.
- Proper Filing of hard copies of the cash books from field sides to Islamabad.
- Cash counts of the cash boxes safe on daily basis.
- Cash counts of the cash box /safe at the end of the month and take hard copy of the cash counts signed by at least 2 person finance office and line manager (field officer, finance manager
- Management of accounts
- Manage and track cash forecast from field sites and Islamabad. Co-ordinate movement of funds from Headquarters and between field offices
- Consolidation and Reconciliation of Bank Account no later than the 1st of each month
- Prepare the monthly BvAs for Finance and Admin and raise any issues with field sites
- Ensure that the budget holders are keeping to their budget limits and are using the budget and account codes correctly
Salary payments
- Prepare the monthly payroll to NGO staff for authorization by the Finance Manager
- Calculate employee’s income tax liabilities and ensure timely submission of required returns to relevant authorities
- ·Check with the relevant Line Managers/HR & Admin Officer that all timesheets are in place for the previous month before the monthly payroll payments are done
Other duties
- To ensure that the office remains a conducive working environment and to control undue noise/disturbance
- Other duties may be necessary from time to time on an occasional basis
- Due to the nature of the tasks to be performed, confidentiality is a requirement.
Job Details
MERF Pakistan
pMedical Emergency Resilience Foundation (MERF) is a non-governmental organization Committed to improve access to quality health care services which are equitable, Efficient and affordable in collaboration with governments, international organizations and private entities. Established in 2015, MERF is registered with Securities and Exchange Commission of Pakistan under Companies Act 2017 (Previously Companies Ordinance 1984)/p
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