Posted Dec 30, 2020 7 views
We are looking for an Accounts/Admin officer to manage our company’s accounts payable, receivable and support our daily office procedures.
Accounts Administrator responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. Ultimately, you will ensure we process all financial transactions accurately and on time.
You should be able to ensure our administrative activities run smoothly on a daily and long-term basis. As administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping.
Responsibilities
- Process bank deposits
- Reconcile financial statements
- Prepare, send and store invoices
- Contact clients and send reminders to ensure timely payments
- Submit tax forms
- Identify and address discrepancies
- Report on the status of accounts payable and receivable
- Update internal accounting databases and spreadsheets
- Managing office supplies stock and placing orders
- Preparing regular financial and administrative reports
- Administration of company database
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
- Manage obligations to suppliers, customers and third-party vendors
- Proven work experience as an Administrative/Accounts Officer, or similar role
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Attention to detail
- Good knowledge of bookkeeping procedures and debt collection regulations
- Hands-on experience with accounting software
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
- Solid data entry skills with an ability to identify numerical errors
- Expected Start Date: 15th February, 2021
Skills
Job Details
MMAK Medical Services
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