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- Greeting the all incoming staff and beneficiaries upon their arrival to the office.
- Greeting the beneficiaries pleasantly and professionally.
- Coordinating all interview candidates with the HR department.
- Greeting all personnel entering the office premises with professional courtesy and elegance.
- Maintaining the decorum of the front desk
- Dressing in a formal attire, sitting up straight at the front desk at all times and being attentive and vigilant of the surroundings.
- Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
- Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
- All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
- Scheduling and participating gin management of in-house and external events.
- During the event allocating personnel to designated places, arranging refreshment, ensuring cleanliness and time management.
- Ensuring that the front desk is always presentable and equipped with all the necessary supplies such as pens, envelops and first aid box.
- Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment along with tidying and maintaining the reception area.
- Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
- Maintain and file documents accurately, maintain equipment and report any malfunctions
- Maintain confidentiality of all organizational matters and show discretion
- All additional professional duties as assigned by the Chief Executive Officer or any senior functionary of the company on their behalf to be fulfilled
- Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
- Develop Front Office Team as per requirement.
Job Details
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Master in Public Administration
Career Level:
Experienced Professional
Minimum Experience:
3 Years (Experience in Similar Role of NGO Sector will be preferred)
Apply Before:
Feb 26, 2023
Posting Date:
Jan 25, 2023
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