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Job Description

Responsible for:

Responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions. Carrying out and recording relevant financial transactions. Oversee the maintenance and reconciliation of bank records. Responsible for maintaining ledgers and contributing to the regular financial reporting as well as budgeting/forecasting functions and audit related routines.

Purpose of the Post:

The purpose of the Finance Coordinator (FC) role is to manage the finance department activities and provide necessary technical support, advice and assist in decision making for Manager Finance for effective financial management of the Muslim Aid Pakistan country programme and to ensure that the MAP financial policies and procedures are implemented in a standardized manner. Specifically, to ensure efficient grant management and compliances, monitor implementing partner’s financial management, build partner capacity, timely and accurate development of financial reports.

Main Responsibilities

·         Preparation of grant financial reports, discuss them with the project team for their inputs before submission to Manager Finance for review and further submission.

·         In coordination with the Manager Finance, participate in responding to respective queries from donors, partners and MAP internal management on matters relating to financial reports.

·         Actively participate in financial design of new projects and revision in approved budgets in coordination with budget holders.

·         Preparation of donor budget reconciliation for budget holders & management.

·         Coordinate and submit final donor report on conclusion of a grant with donor.

·         Supervise financial monitoring of partners to ensure financial controls and procedures are in place.

·         Ensure that partners are complying the MAP’s Financial Management Guidelines and are using standard reporting formats.

·         Conduct partner monitoring visits and liaise with Program Officer – Grants/Partnerships to efficiently utilize updated monitoring checklist. 

·         Ensure timely and productive monitoring reports for the improvement of systems and controls at partner’s financial mechanism. 

·         Review of financial data before posting into FEZ, Accounting System.

·        Assist MF to ensure all internal controls are in place and are applied in consistent manner for management of finances.

·        Ensure that all financial data is uploaded to the Accounting System within the stipulated timeframe and agreed internal KPIs.

·         Ensure accuracy of financial transactions/payments in terms of code allocations, sufficient supporting evidence, timeliness and appropriate approvals. 

·         Coordinate Annual Financial Audits, donor requested audits and donor spot checks as lead and together with finance team members, participate in responding to internal and external audit queries.

·         Manage necessary cover in the absence of team member and act as a second tier to manage all finance functions. 

  • Regularly review the grants ledger to ensure that grant instalments are received in accordance with the terms of all grants and liaise with funders to chase up outstanding grants.
  • To reconcile the staff/project advances on every month.
  • Record keeping as per MA Policies are procedures
  • Any other task given by line manager

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
HQ
Job Location:
Gender:
No Preference
Age:
26 - 60 Years
Minimum Education:
Masters
Degree Title:
MBA (Finance)/M. Com/ICMA-finalist /ACCA/CA(Partial qualified)
Career Level:
Experienced Professional
Experience:
7 Years - 35 Years (Minimum 7 years proven experience in field of finance and with minimum 5 years in INGO/NGO)
Apply Before:
Sep 06, 2019
Posting Date:
Aug 24, 2019
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Muslim Aid

N.G.O./Social Services · 301-600 employees - Islamabad

Muslim Aid, an international relief and development agency working to alleviate the suffering among the worlds poorest and most needy communities regardless of race, creed or nationality across the globe.

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