Proposal Development / Institutional Funding Coordinator (PDIF)

Muslim Aid Verified

Islamabad , Pakistan

Posted Nov 29, 2022 1007 views

PKR. 200,000 - 250,000/Month

Key Accountabilities:

The details of the role mainly consist of 5 clusters of responsibilities described in the below section:

Development and Review of Funding Strategy

  1. Devise, operationalize and review (every six months) the Country Funding Strategy, as necessary, in line with internal processes and within the framework of approved Country Programme Strategy (2019-2022).
  2. Undertake Donor Mapping and analysis of the local funding market in the light of approved Country Programme Strategy.
  3. Support the roll out of the agreed funding plan (in light of Funding Strategy) and realise planned targets in close coordination and collaboration with Programme Team.

Networking and Coordination

  1. To support CD and Head of Programme in establishing contacts, interaction and partnerships with the bi-lateral, multilateral and institutional donors as well as government funding institutions, corporates and philanthropists either for funding or strategic partnerships.
  2. Undertake donor mapping and opportunity log on Quarterly basis to identify bi-lateral, multilateral and institutional donors as well as government institutions, corporates and philanthropists compatible with organizational mandate.
  3. Identify and establish communication with local gatekeepers at bi-lateral, multilateral and institutional donors as well as government institutions and corporate level.
  4. Prepare, revise and update “Talking Points Sheet (TiPS)” for CD and Programme Team for each of the identified stakeholder.

Programme Development:

  1. Facilitate the process of “Programme Development” supported by Programme Team.
  2. Supervise preparation of monthly “Opportunity Log” including its circulation and subsequent coordination processes to ensure that bid plans are prepared well in time for each desired opportunity.
  3. Coordinate the whole range of business processes for the preparation of high-quality funding proposals and tender dossiers.
  4. Giving input in short-term funding proposals prepared by the Programme Team to ensure that MA’s investment is leveraged and invested in the broader Programme development trajectories (no one-off and/or standalone funding).
  5. Provide technical backstopping to the working group/s of consortium members including consultants (if any) when they are working on developing concept notes and proposals/tenders.
  6. Closely work with M&E/Knowledge and Communication team members to help/assist them in preparation of “plug & play” modules of innovative M&E, value for money, project evaluation and communication/visibility frameworks/strategies, etc. for upcoming donor proposals/tenders.

Donor Relationship Management: 

  1. Stablish and operationalize “Donor Relationship Management Framework” and perform role of custodian of the donor relationships.
  2. Implement and review “Donor Relationship Management Framework” in the light of Country Funding Strategy.
  3. Identify and supervise development of communication materials in coordination with the Programme and Communications Team.
  4. Supervise and support creating web-dust of positive examples of MA’s work in Pakistan.
  5. Ensure participation of relevant Programme Team members in the public seminars of the donors and I/NGOs on their Programme priorities.

Performance Management and Capacity Building:

  1. Build capacity of Programme Team and implementing partners on proposal writing, preparation of tenders, report writing and donor compliances.
  2. Set performance targets, monitor performance and appraise the direct reports in line with the Human Resources Policy and other organizational policies and procedures.
  3. Hold formal monthly 1-2-1 meetings with all direct reports and provide/receive honest and open feedback about quality of work and other issues for improvement of performance.
  4. Ensure capacity assessment of the Programme Team and implementing partners about their capacity building needs related with institutional funding and its management.
  5. Include capacity building initiatives (mainly related with the Programme development and fund raising/management) in proposals to the donors (where possible).

Internal and External Donor Reporting:

  1. Organize processes and schedules for timely, high-quality reporting, establishing a clear understanding of donor reporting requirements among staff.
  2. Draft and edit programmatic reports for the donor and other partners and stakeholders.


  1. Temporarily take over leadership responsibilities as and when assigned by the line manager.
  2. Undertake visits to CO field Offices and Partners’ offices
  3. Maintain up-to-date knowledge of effective approaches and developments in own area of work, and consistently apply these in the performance of the role. 
  4. Proactively promote and implement equality of opportunities and diversity across the CO operations, and initiatives to improve staff wellbeing.
  5. Maintained and stored all records in hard and soft copy formats in line with the internal data management and IT policies. 
  6. Comply with all policies, procedures, legal and regulatory requirements. 
  7. Champion our values of compassion, empowerment, justice for all and accountability when performing your work.
  8. Perform any other duties commensurate with the accountabilities of the post.  

Interview for this position will be done on rolling basis.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Degree Title:
Educated to degree level in a social science, international development or any other relevant subject or demonstrable equivalent experience.
Career Level:
Experienced Professional
Minimum Experience:
8 Years (Relevant Experience in Programme Management, Proposal Development , i) Previous experience in working with Government agencies, NGOs and providing support to partners)
Apply Before:
Dec 12, 2022
Posting Date:
Nov 29, 2022
Diversity Inclusion:
We value diversity of our employees. All qualified applicants will receive fair consideration without regard to genders or socio-economic backgrounds.

Muslim Aid

N.G.O./Social Services · 301-600 employees - Islamabad

Muslim Aid, an international relief and development agency working to alleviate the suffering among the worlds poorest and most needy communities regardless of race, creed or nationality across the globe.

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