Posted May 16, 2026 224 views
The Admin at NZ Solutions plays a crucial role in ensuring smooth office operations through effective management of administrative tasks and data entry functions. This position demands strong organizational skills, attention to detail, and the ability to manage document workflows accurately using tools such as Microsoft SharePoint and Electronic Document and Records Management System (EDRMS). The ideal candidate has at least one year of experience maintaining records, managing calendars, preparing documents, and supporting team communication to enhance overall productivity within the company.
In addition to core administrative duties, the Admin handles a variety of technical responsibilities including the use of Microsoft Excel for data management and analysis, project management platforms, and communication tools to coordinate tasks efficiently. The role requires a proactive, dependable individual with excellent communication skills, capability to work independently across time zones, and a commitment to maintaining confidentiality and data security. This position does not involve managing a team but requires close collaboration with colleagues in a dynamic, remote work environment to meet deadlines and support NZ Solutions operational goals.
Responsibilities
- Manage daily office administration including organizing digital filing systems and maintaining accurate records using Microsoft SharePoint and EDRMS.
- Perform data entry tasks with high accuracy, ensuring detailed and error-free record keeping and data management.
- Maintain calendars and email accounts by scheduling meetings, prioritizing messages, and ensuring timely communication.
- Prepare and format various documents such as reports, presentations, and spreadsheets, utilizing Microsoft Word, Excel, and PowerPoint.
- Handle basic bookkeeping responsibilities, including processing invoices, managing expenses, and supporting simple accounting activities.
- Utilize project management tools like Trello, Asana, or Monday.com to track tasks and deadlines effectively across different projects.
- Facilitate communication through tools such as Slack, Zoom, and Microsoft Teams, maintaining professional etiquette and clear verbal and written messaging.
- Apply Microsoft Excel skills including VLOOKUP and data analysis techniques to organize and interpret data efficiently.
- Support CRM system activities when applicable, ensuring the integrity of client and project information.
- Manage workload independently across multiple time zones, prioritizing tasks and multitasking to meet strict deadlines.
- Maintain strict confidentiality and data security, consistently following company policies to protect sensitive information.
- Demonstrate a proactive, problem-solving attitude by identifying areas for improvement and adapting to changing tasks or instructions.
- Collaborate effectively with colleagues within a remote work setup, contributing to team goals and fostering a customer service mindset.
- Exhibit strong work ethics, dependability, and consistency in all administrative and support functions performed.
Skills
Job Details
Nz Solutions
NZ Solutions was established in 2012. We provide wide range of services to the telecommunications industry, and we have grown to be a much broader organisation and we are offering a full turnkey solution or a part role in any fixed-line telecom project. Since 2012 we have been vital network and infrastructure partners to fixed networks across the enterprise sector. Rapidly expanding our footprint across the United Kingdom.
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