We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently. The responsibilities for this roles include:

General Management:

  • Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
  • Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
  • Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.

Premises Management:

  • Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
  • Ensure the prior intimation of deadlines of all utility bills & rental payments to the finance department and ensure timely payments.
  • Ensure proper working of Genest

Telecom Management (Zong):

  • Issuance, and monitoring company telecom policies as per designation.
  • Develop cross-platform plans, including optimizations, reporting, and troubleshooting.
  • Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
  • Generate Monthly billing reports and ensuring the timely payments.
  • Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.

Fleet Management/pool Cars:

  • Ensure vehicle purchase specifications and documentation process
  • Responsible for all aspects of operation for a full-fledged vehicle maintenance facility.
  • Facilitate pool car requests

Vendor Dealing:

  • Developing and sustaining long-standing relationships with company-approved vendors.
  • Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
  • Evaluating current vendor management programs and identifying ways to improve them.

Travel Request:

  • Ensuring travel timelines.
  • Optimizing and monitoring company travel policies.
  • Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.
  • Assisting with any travel-related issues that may arise.
  • Researching travel deals and evaluating prices and services.

Coordination with procurement and Vendors:

  • Proceeding Work order, Purchase requisitions undertakings and GRNs.
  • Check and balance of deadlines and delays.

Security and safety Management:

  • Administer framework necessary to ensure safety and security operations, policies, and procedures; oversee the correction of all issues in the interest of safety, security and risk reduction
  • Lead investigations, audits, and security inspections.
  • Manage CCTV cameras issues.
  • Ensure Premises security.

Requirements:

  • Bachelor's Degrees or more
  • Fresh Graduates with one or more year are encouraged to apply
  • Good Communication with Energy and drive to learn

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Entry Level
Minimum Experience:
1 Year
Apply Before:
Aug 30, 2022
Posting Date:
Jul 29, 2022

Online Classifieds Pakistan (SMC - Private) Limited

Real Estate/Property · 601-1000 employees - Lahore

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