Admin Executive

Online Classifieds Pakistan (SMC - Private) Limited

Lahore , Pakistan

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Posted Jul 29, 2022 704 views Report Job

PKR. 35,000 - 40,000/Month

We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently. The responsibilities for this roles include:

General Management:

Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.

Premises Management:

Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
Ensure the prior intimation of deadlines of all utility bills & rental payments to the finance department and ensure timely payments.
Ensure proper working of Genest

Telecom Management (Zong):

Issuance, and monitoring company telecom policies as per designation.
Develop cross-platform plans, including optimizations, reporting, and troubleshooting.
Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
Generate Monthly billing reports and ensuring the timely payments.
Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.

Fleet Management/pool Cars:

Ensure vehicle purchase specifications and documentation process
Responsible for all aspects of operation for a full-fledged vehicle maintenance facility.
Facilitate pool car requests

Vendor Dealing:

Developing and sustaining long-standing relationships with company-approved vendors.
Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
Evaluating current vendor management programs and identifying ways to improve them.

Travel Request:

Ensuring travel timelines.
Optimizing and monitoring company travel policies.
Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.
Assisting with any travel-related issues that may arise.
Researching travel deals and evaluating prices and services.

Coordination with procurement and Vendors:

Proceeding Work order, Purchase requisitions undertakings and GRNs.
Check and balance of deadlines and delays.

Security and safety Management:

Administer framework necessary to ensure safety and security operations, policies, and procedures; oversee the correction of all issues in the interest of safety, security and risk reduction
Lead investigations, audits, and security inspections.
Manage CCTV cameras issues.
Ensure Premises security.

Requirements:

Bachelor's Degrees or more
Fresh Graduates with one or more year are encouraged to apply
Good Communication with Energy and drive to learn

Skills

Fleet Management Vendor Management Problem Solving Office Maintenance and Management

Job Details

Industry:

Real Estate/Property

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Career Level:

Entry Level

Minimum Experience:

1 Year

Apply Before:

Aug 30, 2022

Posting Date:

Jul 29, 2022

Online Classifieds Pakistan (SMC - Private) Limited

Real Estate/Property · 601-1000 employees - Lahore

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