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Job Description

Office Administrator Job Purpose:

Ensures proper flow of office procedures, and supports the office Seniors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Office Administrator Job Duties:

·         Communicates with relevant agencies to produce travel itineraries for Seniors and employee events.

·         Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.

·         Respond to telephone, email, walk-in and website contact form inquiries from existing clients, prospective customers, management, vendors and other constituents.

·         Manages reception area and looks after visitors.

·         Answers phone calls and transfers them as necessary.

·         Handle minor financial transactions for the office, such as deposits, issuing receipts and purchasing needed supplies.

·         Handles expenses and billing cycles.

·         Maintain projects and other office files while practicing company-wide file retention policies.

·         Collaborate with on-site maintenance team and external contractors.

·         Manages correspondence by answering emails and sorting mail.

·         Assists in planning and arranging events, including organising catering.

·         Drafts, formats, and prints relevant documents.

·         Maintains stock lists and orders office supplies as needed.

·         Interacts with Seniors and carries out their requests.

·         Creates agendas and takes meeting notes.

·         Maintains accurate records for employee holiday requests.

·         Manages outgoing post and records data on special deliveries.

·         Photocopies and files appropriate documents as needed.

·         Developing and updating potential customer lists.

·         Routine customer follow-up to ensure best customer relations.

·         Keeping record of customer payment details with interaction of Finance & Accounts department.

·         Preparing and updating company’s short and detailed profiles for private and public sector clients.

·         Composing and drafting Official Requests or letters to authorities as advised by Senior management.

·         Attends workshops and conferences when requested.

  • May take care of website functions and social media profiles.
  • Assistant to Admin & Account Manager.

Office Administrator Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency with Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask.

Job Details

Industry:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Faisal Town, Lahore, Pakistan
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Entry Level
Minimum Experience:
2 Years
Apply Before:
Sep 29, 2018
Posting Date:
Aug 29, 2018
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Pak German Engineer

Engineering · 51-100 employees - Lahore

PAK GERMAN ENGINEERS (PGE) is a multi-service Company with a specialized focus on traffic and transport engineering, traffic management and automation services throughout Pakistan. We design and implement traffic and electrical solutions that work. We’re a company that likes to do things right, whic ...Read More

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