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Job Description

Office Administrator Job Purpose:

Ensures proper flow of office procedures, and supports the office Seniors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Office Administrator Job Duties:

·         Communicates with relevant agencies to produce travel itineraries for Seniors and employee events.

·         Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.

·         Respond to telephone, email, walk-in and website contact form inquiries from existing clients, prospective customers, management, vendors and other constituents.

·         Manages reception area and looks after visitors.

·         Answers phone calls and transfers them as necessary.

·         Handle minor financial transactions for the office, such as deposits, issuing receipts and purchasing needed supplies.

·         Handles expenses and billing cycles.

·         Maintain projects and other office files while practicing company-wide file retention policies.

·         Collaborate with on-site maintenance team and external contractors.

·         Manages correspondence by answering emails and sorting mail.

·         Assists in planning and arranging events, including organising catering.

·         Drafts, formats, and prints relevant documents.

·         Maintains stock lists and orders office supplies as needed.

·         Interacts with Seniors and carries out their requests.

·         Creates agendas and takes meeting notes.

·         Maintains accurate records for employee holiday requests.

·         Manages outgoing post and records data on special deliveries.

·         Photocopies and files appropriate documents as needed.

·         Developing and updating potential customer lists.

·         Routine customer follow-up to ensure best customer relations.

·         Keeping record of customer payment details with interaction of Finance & Accounts department.

·         Preparing and updating company’s short and detailed profiles for private and public sector clients.

·         Composing and drafting Official Requests or letters to authorities as advised by Senior management.

·         Attends workshops and conferences when requested.

  • May take care of website functions and social media profiles.
  • Assistant to Admin & Account Manager.

Office Administrator Skills and Qualifications:

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency with Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask.

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Faisal Town, Lahore, Pakistan
No Preference
Minimum Education:
Career Level:
Entry Level
Minimum Experience:
2 Years
Apply Before:
Sep 29, 2018
Posting Date:
Aug 29, 2018
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Pak German Engineers.

Engineering · 51-100 employees - Lahore

Pak German Engineers is one of the very reputable and well-known names in the field of Traffic Systems, Services and Products in Locally and Internationally. This organization was founded by Mr.Azhar Saddiqi In 1985, Pak German Engineers emerged in the field of Traffic Systems, Services and Products ...Read More

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