Chief Financial Officer

The Chief Financial Officer will be responsible for managing the company’s financial affairs including preparation of budgets, allocation of financial resources, setting up of accounting systems, financial reporting and management of financial risks. Chief Financial Officer will also work as Company secretary/ secretary BoD (Board of directors).

Responsibilities as Chief Financial Officer

• Responsible/accountable for the financial and related risk management operations of the company, to include the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results.
• Develop financial and tax strategies to ensure the Company is financial sustainable, and compliant with applicable tax laws.
• Manage, lead, mentor and motivate a team of professionals at different levels of hierarchy in the Accounts and Finance Department to ensure optimal utilization of their maximum potential.
• Prepare forecasts, projections and annual operational and capital budget in collaboration with the Software Development and Operations Departments to ensure adequate and timely fulfillment of all future requirements.
• Manage, coordinate and monitor all accounting and financial activities.
• Ensure proper bookkeeping, maintain accounting records and prepare financial statements/reports within given schedule and as per accounting standards.
• Provide Company’s financial information to authorized bodies and persons, including Board of Directors, as and when required.
• Interpret Company’s financial information.
• Develop, maintain and implement adequate and effective internal controls to ensure that company funds are invested or expended properly and pass statutory and governmental audits.
• Monitor cash flows and predict future trends to ensure that the Company is well prepared for all eventualities and adequate and timely cash flow is available to meet the Company's needs.
• Regularly evaluate and exploit cost reduction and fund investment opportunities for Company.
• Stay well-informed on the changes in and ensure strict compliance of applicable financial rules and regulations and report any issues to the Board of Management.
• Analyze financial environment and conduct research on various factors affecting business performance to advise the Board of Management accordingly.
• Manage payroll of employees.
• Manage banking transactions of the Company.
• Manage Accounts Payable, Accounts Receivable, Bank Reconciliation, Fixed Assets, etc.
• Investigate cost-effective fringe benefit plans to attract and retain qualified existing and potential employees.
• Ensure timely and accurate filing of returns and statements required under the tax laws.
• Coordinate with other bodies / departments, internal and external auditors to ensure that the Company’s financial, corporate and tax matters are efficiently and effectively handled.
• Manage logistics, prepare and distribute agenda and any other required documents to all directors before meeting of Board of Directors, take minutes of meeting of Board of Directors and distribute them to all directors.
• Advise Board of Management about legal, governance, accounting and tax implications of proposed policies.
• Ensure that the company complies with all applicable codes, in addition to its statutory requirements.
• Manage the budgeting processes including the development of the annual financial and expenditure budgets, request for allocation of additional funds as mandated under the Company Act, reviewing and analyzing financial statements etc.
• Generate periodic financial statements on the revenue and expenditures of the Company for reporting to the CEO, the Board, and the Governing Council.
• Report financial risk issues to the CEO and to the Board in a timely manner.
• Liaise with banks, financial institutions, and other relevant public and private sector stakeholders for all financial matters of the Company.
• Manage and supervise the functions related to tax, treasury, and financial management departments.
• Manage financial relationship with any third parties to which accounting or finance functions have been outsourced or with which the Company has entered into a partnership.
• Oversee the Company's transaction processing systems and ensure timely reporting of financial information to regulators and outside agencies.
• Develop and implement internationally accepted financial controls and standards for all financial transactions and assets held by the Company.
• Ensure compliance with banking regulations for operation of accounts held by the Company.
• Develop and implement procedures for proper accounting, disbursement, and reconciliation of all amounts received or disbursed through the Company accounts.
• Develop and implement delegation of financial authorities’ matrix for handling bank accounts, procurements, petty cash and cheque signing authorities etc.
• Ensure adequate record keeping of all accounting and finance transactions of the Company to meet business and regulatory requirements. 
• Assist the Board in analyzing financial feasibility of new initiatives and project undertaken by the Company.
• Ensure timely closing of accounting records within a prescribed time at the end of each quarter.
• Manage the internal and external audit of the Company and investigate/initiate suitable action on auditors’ findings.

Responsibilities as Company Secretary

• Ensure compliance with the relevant provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company.
• Ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association, articles of association and Board Charter and advise the CEO and other executives in respect of legal compliances.
• Convening and management of all General Body, Board and Board Committee meetings including scheduling of meetings, drafting and obtaining approval for agendas, collating and distributing working papers and presentations, preparing minutes of the meeting and follow-up action trackers and monitoring compliance of the action items.
• Communicate the Board decisions to the executive management of the Company and report actions taken on important Board decisions to the next Board meeting for further action.
• Communicate Board decisions to external agencies directly or through the relevant officials.
• Develop the annual board work plan with the CEO and Chairman of the Board.
• Manage Board’s annual self-evaluation process through a third party and identify capacity development needs for the Board members.
• Maintain key corporate documents and records including all statutory registers, general body and board approvals, meeting trackers, attendance sheets and Board members information.
• Responsible for all statutory filings of forms with regulators including SECP (Securities and Exchange Commission of Pakistan) as required from time to time including addition/deletion of Board members and other matters related to the Company.
• Prepare Monthly, Quarterly and Annual reporting on all governance related matters for the Board, CEO and other stakeholders.
• Ensure achievement of log frame targets related to corporate governance and board related matters.
• Verify, authenticate and sign (where required) Company documents and also affix seal of the company on legal documents.
• Any other task as may be required by the board or CEO to effectively provide governance support to the organization.