General Position Summary The Program Assistant will be responsible for all the administrative tasks related to ECF component including documents/files as per program minimum standard, organizing meeting. S/he will act as a focal person for ECF related procurements. S/he will provide logistics support in conducting meetings/events.
Essential Job Responsibilities
- Collect and maintain all project related documents and as per organization program minimum standards for ECF component
- Maintain ECF related data and record of mapping and other ECF component activities
- Support Technical Advisor ECF in reviewing and finalizing hospitals and Xpert sites in light if the selection criteria and share findings with implementing partners
- Ensure timely data collection and provision to Technical Advisor ECF for analysis
- Assist in the preparation of progress reports
- Assists technical staff in the preparation of various program documents and correspondence including scope of work for procurements, letters, PRs etc.
- Act as a focal persons for procurement related to ECF component. Support in developing procurement plan, update the plan periodically in close coordination with procurement team, raise PR, ensure timely completion of procurement.
- Provide support to the team in developing and submitting timesheets, expense reports, photocopying etc.
- Any other task assigned by the supervisor
Supervisory Responsibility
None
Accountability
Reports Directly To: Technical Advisor ECF
Works Directly With: PR Unit
Knowledge and Experience
- Bachelors with minimum of three years’ experience of working in development sector.
- Experience working with an INGO is a must.
- Previous experience of working in Global Fund grants desirable.
- Excellent writing and coordination skills require.
- Proficiency in written and spoke English.
- Experience of donor reporting is required.
Only shortlisted candidates will be called for interview. Organization reserves the right to accept or reject any or all CV(s) without assigning any reason.
We are an equal employment opportunity employer.
Job Details
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