Posted Feb 25, 2018 10 views
Overview
- Check documents and approvals before invitation and ensure timely and accurate advertisement.
- Responsible to provide assistance for tender opening and to maintain record of pre-qualified Contractors.
Responsibilities
Tender Procedural Activities
- Checks tender documents/approvals before releasing for advertisement/invitation and provides contractual inputs to tender documents.
- Ensures that advertisements are accurate and are released in time.
- Verifies all tenders’ submissions to ensure that the submissions are in order and liaises with Manager Supply Chain regarding all non-compliance items to Standard Instructions and Conditions for PTCL Tenders.
- Arranges for necessary assistance to the tenders opening committee and arranges the distribution of tender documents to the Evaluation Committee member.
- Keeps custody of offers, bid bonds, performance bonds and advance payment guarantees, checks them for wordings, amount, validity etc. and requests for extension prior to expiry, following-up as required. Releases Bonds when due and prepares regret letters.
- Monitors the process of all tenders and reports to Manager/ Contracts any abnormalities.
- Checks relevant management approvals for contracts preparation, attend initial preparation of draft agreements, amendments, addendum etc., incorporates necessary attachments - technical, commercial and financial inputs and updates the documents in liaison with concerned department.
- Obtains necessary clarifications with regard to technical annexes, Bill of Quantities, training details etc. from concerned Department.
Record Maintenance & Security
- Ensures that all records/documentation including the list of pre-qualified contractors are properly maintained and updated.
- Inputs and updates the details of bank guarantees (performance bonds, advance payment guarantees etc.) in the computer system, safe custody of all bank guarantees and power of attorney.
- Inputs and updates the details of bank guarantees (performance bonds, advance payment guarantees etc.) in the computer system, safe custody of all bank guarantees and power of attorney.
- Calls for Performance Bond for each purchase order and advance payment guarantees for the invoices submitted to Finance Department- checks the wording, validity, call for amendment if the text is not suited to our requirement. Calls for extension, if the Provisional/Final Acceptance Certificates are not issued within the validity period.
- Maintains register of all Tender documents/contracts, controls the filing of all documents to ensure accurate records are maintained for those issued out or sent to storage.
- Stores all contracts and documents in a computerized system to ensure proper follow-up.
Reporting
- Preparation of Weekly Reports
- Submission of Dashboards (daily / weekly) to Management.
- Updating / Monitoring of Delivery Tracker to ensure deliveries as per PO/ agreement.
- Maintain complete record pertaining to Vendor Management and submission of dashboard summary / reports to Management as per requirement.
- Any other projects assigned by the Supervisor
Functional Competencies:
- Process Tendering
- Supplier Management
- Supply Chain Strategy
- Vendors Selection
Job Details
PTCL Group
pPakistan Telecommunication Company Limited (PTCL) is proud to be Pakistan most reliable and largest converged services carrier providing all telecommunications services from basic voice telephony to data, internet, video-conferencing and carrier services to consumers and businesses all over the country. Whether it is an office in the largest city of Pakistan or a home in a small village, we are present in every corner of Pakistan to serve our customers./p
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