As part of the Finance team based in Country Office and under the direct supervision of the Finance Manager, the incumbent of the post will have the following responsibilities:
• Maintain all financial systems for the office and ensure full compliance with Organization financial Procedures.
• Ensure monthly preparation of bank reconciliations.
• Assistance in internal reporting
• Preparation of all kinds of vouchers
• Preparation of Cheques against approved payments
• Preparation of Budget vs Expenses report on monthly basis or as per need.
• Supervise deduction of withholding taxes
• Payroll and computation of gratuity and other staff benefits and tracking
• Ensure that expenses are timely and appropriately charged to respective Fund Codes
• Ensure that donor’s audit requirements are met as per contract.
• Expenses are included in donor report on time, when applicable.
• Financial books closing.
• Manage all bank and payments.
• Record and monitor all bank and other transactions in the official software (ERP and Portal).
• Updates accounts in line with Organization requirements.
• Oversee financial system are with in line with Organization Financial guidelines
• Experience in reporting as per donor requirements
• Coordinate with field offices for reporting and financial compliance.
• Visit to field offices or project location as per need
• To assist Finance Manager in different process of budgeting, budget tracking balance and internal based on Organization finance manual.
• Responsible for Organization accounts in his/her base station, record keeping, ledger, monthly, quarterly, and yearly financial reports as per head quarter & donors’ requirements and to submit regularly to his/her supervisor.
• To be responsible on data entries on the current Quick book system.
• To be Responsible for banking and correspondences with bank & other financial institutions and bank reconciliation as well.
• To Monitor work in progress and supply agreements/ contracts and determine level of performance compared to established standards and timelines.
• To Review all payment requisitions of expenditure for accuracy and to ensure that the budget is transparent & followed and matching with Organization financial manual and procedure.
• To Monitoring the control accounts of the country office and/ or sub offices.
• To Be responsible for developing and maintain the filing system.
• Journal Vouchers: Creation of Journal Vouchers (Except WH Tax CPR deposited, Bank Profit, IBFT)
• Taxation Compliance: Income tax compliance and Sales Tax Compliance
• Payroll Function: Review payroll and Cross charging sheet
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