RapidTack is a Research and Development (R&D) organization that deals with product research and development in the field of Robotics, Artificial Intelligence, Machine learning, and Software development.
We aspire to develop products that will help in improving the human lifestyle—by bringing assistive machines and concepts into daily life.
With a team of highly creative and enthusiastic tech experts, we are working on the state-of-the-art technologies and shedding light to the cutting-edge field of automation.
About the Role:
An ideal candidate should be able to provide administrative assistance to the CEO.
As an executive assistant, you will be responsible for conducting research, making presentations, prepare reports, arrange travelling and handle information requests.
You will also perform duties related to clerical work, preparing correspondence, arranging conference calls, scheduling meetings, taking notes at meetings, and running reports.
The ideal candidate should be able to handle the workload and should be able to work in a fast-paced environment.
Duties include but are not limited to: Multiple diary management local and International travel coordination.
Booking and arranging travel, transport and accommodation.
Provide administrative assistance, such as composing and editing emails, draft memos and prepare communication on behalf of the CEO.
Organizing events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence.
Maintain the company’s records, reports, and documents.
Organize meetings by scheduling, sending reminders when necessary.
Make outgoing calls on behalf of CEO when required.
Manage CEO’s day to day calendar, make appointments and prioritize sensitive matters.
Coordinate travel arrangements and create trip itineraries.
Manage social media pages related to CEO
Works closely and effectively with the CEO to keep him well informed of upcoming, managing an extremely active calendar of appointments.
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes of meetings.
Receive and screen phone calls and redirect them when appropriate.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Handle confidential documents ensuring they remain secure.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or reports as assigned or required.
Provides a bridge for smooth communication between CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Sense for the issues taking place in the environment and keeping the CEO updated.
Keeping the Director updated about the recent updates like emails, letters and information of similar nature.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of Director.
Able to prepare all kind of documents, including Inter-office Memos, reports and presentations.
Any other task assigned by the management.
Skills & Abilities:
Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
Proficient in Google Docs, Google Sheets, Google Presentations and Google Calendar
Can to attitude
Ability to Prioritize tasks
Ability to learn new software
Ability to conduct research and present data in a well-written manner.
Ability to work independently
Excellent writing, editing, grammatical, organizational, and research skills.
Excellent management, time-management, and problem-solving skills.
Monday.Com is a plus
Master’s degree or equivalent experience with social sciences.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
A good laptop with 2 hours battery backup
A good pair of headphones
Internet with backup internet
Electricity backup (Ups/Generator/Others)
Dedicated area/separate room for work
Monday to Friday (11:00 AM to 08:00 PM)
Saturday (11:00 AM to 03:00 PM)
Market competitive salary will be offered to the right candidates.
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