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Posted May 24, 2023 183 views
Responsibilities of Admin & Logistics:
- Coordinating with project staff, partners & institutions for delivery of goods and exchange of information regarding procurement.
- Ensuring proper maintenance of assets, office premises, safety & security of office equipment
- Keeping record of important documents, agreements and contracts.
- Maintain of monthly expenses of all expenses regarding office maintenance, vehicle maintenance, fuel statements and other related office expenses etc. Ensuring timely renewal of lease tenancy & vehicle insurance.
- Assist in preparation of admin & procurement budget.
- Supervising support staff (drivers, security guards, office boys, janitorial staff).
- Organizing administrative and logistical aspects of project activities (travels, meetings, workshops, event management etc.)
- Facilitating in staff travel.
- Maintaining fixed asset register.
Responsibilities of Procurement:
- Procurement of goods and services for the field office as per Read Foundation’s Procurement Policy.
- Collecting quotations, preparing comparative statements & getting approvals from purchase committee thereof.
- Ensuring proper receipt of bids, proposals and document as per HF guidelines.
- Preparing minutes of meeting of PC, evaluating bids financially and technically.
- Negotiating with suppliers, evaluating them and reporting line manager for updates of procurement.
- Preparing & Issuing purchase/work orders and following up for the orders placed.Following up of the goods delivery according to the agreed terms.
- Ensuring safe and timely delivery of goods at project office and the CBALS.
- Receiving and verifying invoices and other purchase & imports related documents.
- Preparing and submitting payment requisitions with finance department.
- Following up with finance department to ensure timely payment to suppliers.
- Purchasing office and kitchen supplies.
- Arranging advertisements in local print media for the project office.
Professional Requirements:
- Master degree in Management Sciences.
- At least 3 years of relevant experience with minimum 2 years experience in logistics, procurement and general administration.
- Experience of working with INGOs/donor agencies/UN preferred
- Excellent report writing and presentation skills
- Ability to meet targets within tight deadlines
- Result-oriented team player and leader
- Sound judgment, flexibility, adaptability and cultural sensitivity.
- Good knowledge of Internal Audit processes and procedures
- Integrity, transparent, persistence, initiative and quick learner
- Proficiency in MS Office applications and use of internet
- Ability to work in a multicultural environment
- Good interpersonal and communication skills in English Language.
- Team player to solve professional problems
- Can work under pressure and independently
Job Details
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Experienced Professional
Minimum Experience:
3 Years
Apply Before:
May 30, 2023
Posting Date:
May 24, 2023
Work Environment
Supervisor’s gender:
Female
Percentage of female coworkers:
40-49%
READ Foundation Islamabad
Education/Training · 601-1000 employees - Tharparkar
READ Foundation Islamabad is an NGO.
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