Posted Jun 06, 2026 131 views
Recruit AI is seeking a diligent Import Documentation & Costing Executive to expertly manage import documentation and shipment processes ensuring seamless coordination with international suppliers, freight forwarders, and clearing agents. This role is pivotal in monitoring shipment schedules for timely consignment clearance, preparing and maintaining accurate import records, and calculating precise product costing and landed costs. The ideal candidate will possess a strong grasp of import procedures, financial analysis related to imports, and proficiency in FAST accounting software and MS Excel to support accurate record-keeping and effective import expense management. While this position does not involve managing a team, it demands a professional attitude, excellent organizational skills, and the ability to manage multiple tasks efficiently within a collaborative office environment.
The Import Documentation & Costing Executive ensures compliance with company procedures and import documentation requirements, facilitates smooth communication regarding shipment updates, payment processes, and delivery timelines, and skillfully resolves shipment-related issues to maintain operational continuity. This role requires a Bachelors degree in Business Administration, Commerce, Supply Chain, Accounting, or a related field along with a minimum of four years relevant experience in import operations. Strong communication and coordination skills are essential to maintain effective liaison with all stakeholders and uphold impeccable import activities documentation.
Responsibilities
- Handle end-to-end import documentation and shipment processing to ensure smooth customs clearance and compliance with international trade regulations.
- Coordinate continuously with international suppliers, freight forwarders, and clearing agents to facilitate timely shipment schedules and resolve any logistical challenges.
- Prepare and meticulously maintain import records including invoices, bills of lading, packing lists, and supporting documentation to support audit and financial processes.
- Accurately calculate product costing, landed cost, and related import expenses to support financial analysis and budgeting.
- Maintain comprehensive costing sheets and collaborate closely with the accounts department to reconcile import expenses and optimize cost management.
- Operate and manage import documentation and financial records using FAST accounting software and MS Excel to ensure data accuracy and accessibility.
- Ensure strict adherence to company policies and compliance requirements related to import procedures and documentation.
- Follow up consistently on shipping statuses, payment verifications, and delivery timelines to guarantee timely receipt of goods.
- Resolve shipment and documentation-related issues promptly and professionally to minimize disruption to supply chain operations.
- Maintain organized and accurate reporting of all import activities to provide transparency and support management decision-making.
- Manage multiple concurrent tasks and deadlines efficiently in a collaborative office setting while upholding a professional disposition and problem-solving mindset.
Skills
Job Details
Recruit AI
What is your Competitive Advantage?
Muzammil Baig
Digital Marketing Manager
IT Services Group
Zohaib Ali
Marketing Manager
Digital Online Devices
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Aqib Irshad
Head of HR, Training & OD
FINCA
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
Ali Aziz
CEO
Shopistan
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
