Posted Jun 03, 2026 185 views
The Import & Logistics Officer at Recruit AI is responsible for managing all aspects of the import process and logistics coordination. This role involves handling import documentation, coordinating shipments with international suppliers and freight forwarders, and ensuring timely clearance of consignments. The officer calculates product and landed costs, maintains detailed import records using FAST accounting software, and ensures compliance with company procedures. Working closely with accounts and other departments, the incumbent supports efficient import operations and accurate reporting while managing multiple tasks and deadlines in a collaborative office environment.
This position demands a thorough understanding of import processes, shipment documentation, and basic accounting related to imports. The ideal candidate holds a bachelors degree in Business Administration, Commerce, Supply Chain, or Accounting and has 4 years of relevant experience. Proficiency in MS Excel, FAST accounting software, and strong organizational and problem-solving skills are essential. Communication and coordination are critical to resolve shipment issues and follow up on payments and delivery schedules. Although this role does not include managing a team, it requires supporting the existing departmental team effectively to meet company goals.
Responsibilities
- Manage complete import documentation and shipment processes from initiation to clearance.
- Coordinate shipment schedules with international suppliers, freight forwarders, and customs clearing agents to ensure timely delivery and clearance.
- Prepare, maintain, and organize accurate import records including invoices, bills of lading, packing lists, and related documentation.
- Perform detailed calculations of product costing, landed costs, and other import-related expenses to maintain costing sheets and assist accounts departments.
- Operate FAST accounting software efficiently to manage import records and interact with financial systems.
- Ensure import compliance by following company procedures and import documentation requirements meticulously.
- Monitor shipping updates, payments, and delivery timelines, and proactively resolve shipment-related issues to avoid delays.
- Maintain detailed and accurate reporting of all import activities to support internal audits and performance tracking.
- Communicate effectively with suppliers, logistics providers, and internal stakeholders to coordinate import processes and resolve operational challenges.
- Manage multiple priorities and deadlines in a fast-paced office setting while maintaining professional demeanor and organizational discipline.
- Support collaboration within the departmental team, fostering a cooperative and efficient work environment.
Skills
Job Details
Recruit AI
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