HR Officer

Position:              Human Resources Officer  

Location:             Based in Islamabad with frequent travel to the field

Report to:           Country HR Manager

Duration:          till August, 2022 (extendable based on Project Funding)  

General Position Summary: The HR Officer is an integral member of the country management team has the overall responsible for the management and support of all human resource activities/ functions for the Country Office and its programming. The HR Officer reports directly to the HR Manager and is responsible for ensuring the day to day HR functions are performed in accordance with organization policies and procedures and HR best practice and to provide direct advice and guidance to Program Team on HR policies and procedures.

ESSENTIAL RESPONSIBILITIES AND DUTIES

HR Strategy

Roll out HR policies, employment policies and procedures and ensure they are in compliance to organization’s standards and evolving national labor laws.

Ensure the consistent implementation of HR and administration policies and procedures across the country program.

Participate in meetings and advise on HR policies and procedures based on organization policies and Pakistan Labor code regulations.

Develop internal communication strategies and processes to keep projects, programs and/or departments informed on the critical HR issues, policies and procedures.

 Ensure that organization Employee Handbook is up to date and that all policies are in compliance with Pakistan labor code.

 Keep the Country Director informed of all major human resources problem areas, developments and activities.

Recruitment

In collaboration with the HR Manger, assist in the development of staffing and recruitment plan to ensure that each team is staffed appropriately, according to need and funding availability, in an affective and timely manner.

Ensure staff hiring is conducted efficiently and in compliance with organziation’s policies and national labor laws.

Ensure a transparent, timely and efficient recruitment process.

 In consultation with the Country Director determine salaries for selected candidates and prepare employment documentation

Ensure all the personnel files are complete with all the required documentation. Supervise the collection, check, archive and update of all personnel files / documents

 Starting from the recruitment (staff requisition form, CV, tests, hiring letter, transfer letters, appraisal form, etc.) and maintain a confidential filling system for all personnel files.

 Maintain up-to-date organization charts

Compensation and benefits

 Ensure the timely and incident payroll preparation for accurate data on donor code, number of days, benefits.

 Ensure the proper and accurate tracking of personnel leaves.

Support with salary scale assessments on an annual basis to ensure organization’s salary package is fair, consistent, and competitive.

Ensure the timely processing of new contracts, contract extensions, staff_ transfers, promotions and other change of status.

Employee Relations

Manage processes related to disciplinary actions, staff separation, and termination.

Respond to employee related queries and provide services to all HR related inquiries and requests.

 Keep Personnel Manual updated and constantly communicate it, along with other HR policies.

Make sure that employees’ files are auditable at all times as per organization’s standards and any relevant donors’ requirements.

Ensure proper archiving of staff documents. Approve employment certificates for staff in Pakistan.

 Manage all documentation related to terminations and layoff

  Ensure all promotion and salary changes are according to organization policy on salary adjustments.

Act as incident reporting focal point and support investigations.

On a timely manner, ensure that staff receive their reviews and that the process is done in a high quality manner

Training

Lead regular training and refresher sessions for staff in organization policies and procedures. Ensure essential policies (harassment, code of conduct, conflict of interest, child protection, etc.) are read, understood, signed by staff and filed as appropriate.

Ensure that staff training assessment is linked to Performance Development as per Performance Review process.

Support and help promote the nomination of staff to the LLDP,

Manage Learning Management System (LMS) administration at country level

 Encourage Managers and Directors to provide “Power Hour” training to their staff

On monthly basis, record any courses taken outside the LMS in staff members’ external training records

QUALIFICATIONS & REQUIREMENTS

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

 Master’s/ Bachelor degree level from recognized and reputed universities, preferably with major in HR and professional qualification/training in HR.

 At least 05 year’s progressive fulltime employment in a similar position preferably in nonprofit sector with at least 03 years in an HR supervisory/management position.

 Proven experience of providing leadership on all HR issues at the same time balancing the strategic role with the need to deliver effective day-to-day HR administration services.

 Strong experience of developing and implementing HR policies, procedures and systems.

 Direct experience of organizing large scale recruitment.

Ability to prioritize and deal with competing demands.

 Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward way and influencing this to a wider audience.

Fluent spoken and written English.

 Excellent organizational, interpersonal and communication skills.

A team builder with excellent people skills; culturally sensitive and has the ability and interest to identify and work with a multicultural team.

Note: Due to urgent hiring needs, CVs would be viewed on rolling basis.