Posted Oct 08, 2025 161 views
Rozee Executive Search is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Executive Team and senior leadership staff. The successful candidate will be responsible for efficiently managing executive calendars, coordinating travel arrangements, and handling confidential communications with professionalism and discretion. This role demands exceptional time management and communication skills to ensure seamless daily operations and to assist executives in meeting their goals effectively. With a minimum of three years of relevant experience, the Executive Assistant will be an essential contributor to the smooth functioning of the leadership team without managing a team of their own.
This position involves drafting correspondences, preparing presentations, and creating invoices while maintaining a strong attention to detail. The Executive Assistant will be tasked with scheduling and attending meetings, taking comprehensive minutes, and prioritizing incoming communications. Adept use of Google Calendar and calendar scheduling software is critical to handling appointments and deadlines. The role requires someone who thrives in a fast-paced environment, values confidentiality, and demonstrates a commitment to supporting senior staff with professionalism and efficiency.
Responsibilities
- Manage and maintain complex executive calendars using Google Calendar and other scheduling software, ensuring optimal time management and prioritization.
- Coordinate travel arrangements and accommodations for senior executives, ensuring all logistical details are properly handled.
- Draft, review, and send professional emails, invoices, presentations, and other documents on behalf of executives.
- Schedule, organize, and attend meetings, record accurate minutes, and distribute notes to relevant stakeholders.
- Receive and evaluate incoming communications and schedule requests, assess their importance, and route them to the appropriate staff members.
- Maintain strict confidentiality when handling sensitive information and communications relating to the executive team and the company.
- Assist executives by anticipating needs and proactively managing administrative tasks to ensure smooth workflow.
- Collaborate with other departments to facilitate the completion of projects and administrative functions as needed.
- Perform additional administrative duties and special projects assigned by executives promptly and efficiently.
- Ensure all administrative tasks uphold the standards and values of Rozee Executive Search.
Skills
Executive Search
Rozee is Pakistan's # 1 online job site which connects talent with opportunity. Rozee provides services to job seekers and employers by providing them one platform for job searching and hiring, respectively. As Pakistan's largest online recruitment platform, it is used by over 150,000 employers and 10 million professionals. Since its inception, Rozee's platform has facilitated over 1 million job placements and has the largest database of searchable CV's in Pakistan.
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