Accountant

Background:

Secours Islamique France (SIF)is a Non-Governmental Organization of international solidarity based in France. Founded in 1992, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those people threatened by natural disasters, armed conflicts or by economic collapse. 

Objective 1: Payment Processing and Management

Activities:

-       Follow & Implement all SIF policies, procedures, grant compliance and documentation requirements.

-       Keep record of all Field Offices payments, and advances on excel worksheet, update every day and reconcile on weekly basis.

-       Print all payment vouchers and match with the documents and file.

-       Disburse or receive authorized Bank payments and receipts.

-       Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment.

-       Import of all accounting books into SAGA.

-       Put the correct chart of accounts code, project and contract code, and budget line on Payment voucher and accounting books.

-       Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written  figures with the stamp PAID)

-       Ensure that accounting date are properly and correctly filled into Accounting Books.

-       Ensure that “Third Party Codes” should be correct in accounting books and SAGA.

-       Match invoices/receipts with payment vouchers, GRN and other required documents.

-       Prepare cash advance reconciliations and submit for review/approval every week and at the end of the month.

-       Maintain all financial systems for the SIF Field office, and ensure full compliance with SIF financial (SOP’s).

-       Check & maintain the correct allocation of expenses & charging to right budget line and project at all  payment vouchers i.e. Bank/Cash

-       Prepare and maintain the record of all approved IRVs.

-       Ensure that cost allocation/Charging should be as per approved budget

Objective 2: Assist in Taxation:

Activities:

-       Ensure all income taxes, withholding taxes, and other taxes are withheld and paid as per the requirement of Govt. of Pakistan.

-       Ensue that there should be No difference in amount calculation should be equal in Withholding and Payable Taxes in Accounting Books and SAGA.

Objective 3: Internal and external Coordination:

Activities:

-       Internal Bank Transfer Amount should be accurate in Accounting Books and SAGA.

-       Liaison with bank for addition and deletion of bank signatories or any other relevant requirement.

-       Coordination with field offices for approval of payments

Objective 4: Filling and achieving of financial documents:

Activities:

-          Ensure accurate Monthly Accountancy Archiving with Finance & Admin Facilitator (Filling, Scanning of all the vouchers of Capital & Base accountancies after finalization from Supervisors)    

-          Keeping updated records of prepayments in respect to staff insurance, rents for all programs and their monthly amortization. Also keeping track of their utility bills and travel expenses.

-          Maintain Safe and Clean Working Environment by complying with procedures, rules and regulations

-          Performs other tasks and duties as assigned by the Head of Department or Head of Mission

Skills & Requiremnet:

-          Bachelor’s/BBA/ University degree in Finance or Accounting is required or alternatively

-          Minimum of Two years of experience in a same role. 

-          Good computer skills; word, excel, PowerPoint and database ;

-          Very good communication skills and team player, as well as ability to work individually ;

-          Fluency in English and urdu language is required

-          Demonstrated organizational ability is strongly desire;

-          Accuracy in record checking.

-          Ability to liaise with national authorities, NGO’s and other agencies

-          Ability and willingness to travel away from home.

-          Flexibility and adaptability is required ;