Finance / Admin Officer

Based in Islamabad Under the supervision of Finance and Admin Coordinator, Finance Officer is overall responsible for all financial management and administration related tasks. He/she is an expert in NGO Administration and Financial management of operational program.

He/she is:

• Part of the finance team, as a key player ;
• The Finance Officer by assisting Admin and finance coordinator is overall responsible for preparing financial statements, maintaining cash controls, Finalizing the payroll, financial reports, follow ups and administration and managing expats visas.
• Performing all actions and producing all documents, feedbacks and links that will allow the SIF to achieve its objectives and provide self-audit and monitoring capacity.

Activities:

• Processing all types of Payments in respect of HQ threshold, payment checklist and Financial SOP of all bases
• Finalized the Bank Books of All bases till 01st of each month. Books should be completed in all aspects like description, budget line, accounting code, project code, cheque numbers spelling, etc.
• Cost allocation & Salaries should be correct and in light of approved budget.
• Maintain the Payment Receiving Register on daily basis, payment validation forwarded to field office/Islamabad Office within 2 working days after receiving.in case of any discrepancy , email reply should be within 08 working Hours
• Prepare sending of accountancy archives to headquarters (edit packing list, follow up listing of archives)
• Supervises the archiving of the accounting documents in the field and its transmission to the HQ.

Objective 2: Managing the Cash flow:

Activities:

• Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
• Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
• Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
• Prepares requests for the bank (financial operations, administrative management of SIF accounts).

Objective 3: Tax Management

Activities:

• Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
• Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government
• Deduct Withholding Taxes and submit to Government as per Government Rules.
• Ensure that monthly withholding Taxes returns submitted to Govt. on time.
• Ensure that filing of annual Tax return along with filing of annual accounts to Govt.

Objective 4: Payroll Management

Activities:

• Work with HR department for processing of Monthly Payroll
• Ensure the Salary charging is correctly done
• Deduct salary tax on staff salaries and gratuity
• Properly maintain the Gratuity sheet 

Objective 5: Internal and External Audits

Activities:

• Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
• Performphysical Inventory check of all offices afterevery six months or at least annually.

Objective 6: Report

Activities:

• Assist in closing of accounts and preparation of monthlyexpense report.
• Provide support to prepareannual and quarterlywork plans and reports
• Assist Admin Coordinator in donorreporting

Objective 7: External Gov. Dealing:

Activities:

• Coordinate with Economic Affair Division & Interior Ministry to get organization MOU and Expatriate Visas.
• Provide the necessary information to Administrative Coordinator to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation,etc), especially when changes occurs in the procedures.
• Manage, follow-up and report to Coordinator Administrator the legal procedures and documents requirements (visa, stay permit, travel permit, departure and arrival procedures) for all national and international staff

Knowledge/Skills Required:

• Master’s  degree in Accounting, or Finance
• Minimum of Five years of experience in a finance role. 
• Good computer skills; word, excel, PowerPoint and database ;
• Very good communication skills and team player, as well as ability to work individually ;
• Fluency in English language is required
• Demonstrated organizational ability is strongly desire;
• Ability to liaise with national authorities, NGO’s and other agencies
• Able to working dependently, make decisions and exhibit flexibility.
• Flexibility and adaptability is required ;