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Posted Jan 16, 2022 22 views
The Administrative Assistant will perform daily work and support assigned staff with department projects, data management, and other general office duties.
- In addition, this position provides logistical assistance for various meetings and events.
- The ability to maintain a high level of professionalism and confidentiality while interacting with internal and external stakeholders while remaining adaptable, proactive, resourceful, and efficient is crucial to this role.
Responsibilities & Duties
- Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
- Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and other available resources;
- Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
- Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups.
- Coordinates meeting and event registration and logistics, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.
- Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format.
Requirements & Skills
- Experience of undertaking procurement exercises or tenders for goods and services
- Experience of using ERP, procurement and eprocurement systems
- A broad understanding of computer hardware, and software including office productivity software.
- Knowledge of IT Service Management.
- Excellent time management skills and the ability to prioritize work Multitasking and time-management skills, with the ability to prioritize tasks
Job Details
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Gender:
Male
Age:
25 - 35 Years
Minimum Education:
Bachelors
Career Level:
Experienced Professional
Experience:
1 Year - 3 Years (Can Use motorbike)
Apply Before:
Feb 16, 2022
Posting Date:
Jan 16, 2022
Sigal Developments Pvt Ltd
Real Estate/Property · 51-100 employees - Islamabad
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