Office Manager

SimpliSchool Verified

Karachi , Pakistan

Posted Nov 04, 2019 1422 views

PKR. 30,000 - 50,000/Month

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Job Description

We are looking for an Office Manager for one of our many schools in the city. The office manager will have varying responsbilities including:

• Welcome, greet, and document all guests (ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)

• Manage phones and school communications (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.)

•Directs all inquiries, either in person or by phone, to the appropriate staff member

• Maintain positive, cooperative, and mutually supportive relationships with the administration, instructional staff, students, parents, and representatives of resource agencies within the community

• Covers security desk and academic office, as needed Administrative

• Manage mail (distributing received mail, preparing school mailings, making mail drops, ensuring that mailings are sent in a timely fashion etc.)

• Receive and process school wide orders, and ensures delivery to proper staff member

• Organizes and files correspondence. Copy and distribute school wide memos

• Help to plan and manage logistics for school events and activities (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)

• Help to organize staff meetings, staff retreats, and annual evaluations

• Maintain school calendar of events

• Maintain office equipment and furnishings

• Receive, inventory, store, and issue supplies for the school office. Distributes supplies to staff, as needed

• Prepare and maintain the inventories of all furnishings, equipment, and materials and submit requisitions for replacement as needed

• Maintain active inventory of office/school supply levels, classroom inventories, and submit requisitions to replenish as needed

• Maintain active inventory of all technology equipment and submit requisitions when inventory is low (bulbs, spare parts, etc.)

• Manage facility maintenance issues, and address classroom furniture, restroom, and facilities issues

 • Manage the time clock to ensure that month, date, and time are accurate and up-to-date. Check daily to ensure that teachers enter daily attendance in the database on time/ Maintain staff time off requests, and ensure that staff time-off counts are up-to-date

• Admissions: Follow up with all admission applications submitted online and mailed to the school • File all admissions and lottery applications

• Assist with maintenance of accurate, complete files for each student and with coordination of enrollment procedures  Ensures students’ academic records are filed and current

• Maintains staff and student files

• Maintain and utilize school database to update demographics, and grade entry

• Process student enrollment applications and registration paperwork.Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)Troubleshoot administrative issues for teachers and staff.

- Manage Maintenance Staff

Job Details

Functional Area:
Total Positions:
5 Posts
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
25 - 40 Years
Minimum Education:
Career Level:
Experienced Professional
2 Years - 12 Years
Apply Before:
Dec 02, 2019
Posting Date:
Nov 04, 2019
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Information Technology · 11-50 employees - Karachi

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