Posted Mar 14, 2023 1425 views
Please Note: Initial contract should be for 06 months but extendable subject to the availability of Funds
At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources
ROLES AND RESPONSIBILITIES:
List of principal activities:
Administrative management of personnel:
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
- Ensure the confidentiality of all HR datas
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the Human resources management software (Homère)
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Keep an organization chart up to date for the base
- Assist the admin manager or in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Solidarités International
- Monitor changes in the cost of living
- Monitor and update the leave record of all the staff of the base
- Keep the Calendar of leaves and circulate the validated public holidays among all the staff.
Team management
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / accounting / management
- Supervise the physical maintenance and safety of cash boxes
- Weekly closing of the cash book and prepare cash inventories of the base
- Prepare monthly closing, revision and integrity of accounts for the base
- Issue vouchers, supervise archiving of records
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Carry out pay-outs and advances, within established guidelines
- Keep the registry of cash pay-outs and the cashier’s register
- Record budgetary transfers and keep accounting codes
- Verify, before recording, that records conform to regulations and procedures of Solidarités International
- Translate accounting documents if necessary
- Exchange currencies at request of superiors
- Verify cash balances daily and report any discrepancies to superior
- Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information
Reporting / communication:
- Participate in supervision of regulations in effect
- Aid admin coordinator in relations with administrative authorities
Job Details
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
Solidarites International
Solidarités International (SI) is a French humanitarian organization that provides aid and assistance to victims of wars or natural disasters. For more than 40 years, the association focused on meeting three vital needs: water, food and shelter. After responding to emergencies by supplying assistance directly to those in need, they help vulnerable people until they regain their livelihoods and the autonomy needed to tackle the challenges of an uncertain future with dignity. These efforts would not work properly, or even be possible, without the fierce determination to constantly respect the humanitarian principles of humanity, independence, impartiality and neutrality. In Pakistan, Solidarités International has been present with a prior interventions starting in 2005 and a scale-up of operations that was launched in the response to the 2010 floods in the Sindh province. The objective was to support the flood-affected population during the calamity through an improved access to WASH facilities and later on was expanded to provide longer-term improved access to WASH facilities in the province coupled with a disaster risk reduction set of activities. After closing its mission due to lack of funding opportunities, SI has recently sent a member of the emergency desk to evaluate the impact of the 2022 floods and the potential added value for SI to re-launch activities in the country. Following this, SI is now launching a first phase of operations in Sindh in collaboration with and in addition to the actions carried out by the authorities and NGOs on the ground, Solidarités International teams are preparing to deploy a rapid multisectoral response tailored as closely as possible to the needs of the targeted populations, which could include: - Providing access to safe drinking water; - Providing emergency latrines to limit open defecation and reduce related health risks; - Distributing essential emergency goods to households whose homes have been destroyed, which could include tents, blankets, hygiene kits or basic household items. Solidarités International will assess the possibility of also supporting the population in the recovery of agriculture and livelihoods in order to limit the harmful effects of this crisis over time as well as on longer-term WASH activities. Thus, SI is aiming at relaunching activities and hoping to secure funding to support the affected population for a longer period.
What is your Competitive Advantage?
Similar Job Titles
Administrative Officer
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Mona Sharif
Senior Team Lead
Konext PVT. LTD
Muzammil Baig
Digital Marketing Manager
IT Services Group
Aqib Irshad
Head of HR, Training & OD
FINCA
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
Zohaib Ali
Marketing Manager
Digital Online Devices
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
Ali Aziz
CEO
Shopistan
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
