Posted Mar 14, 2023 1065 views
Please Note: The initial contract is for 06 months but extendable subject to the availability of Funds
The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the base manager or the field coordinator in the implementation of safety rules.
Supply Management
- Carry out a purchasing environment analysis at the local level
- Supervise the update of price lists and supplier files
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Receive, approve and process requests for quotes and internal order forms
- Ensure that budgetary lines related to logistics are monitored and observed by Logistics Follow-up completion.
- Supervise the preparation of purchasing documents and draft the contracts
- Participate in the drafting the call for tenders
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods
- Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
- Ensure that dealings with suppliers are monitored
- Ensure the contract edition and framework agreements follows SI procurement procedures.
Vehicle Fleet Management
- Negotiate vehicle rental contracts
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
- Prevent the misappropriation of fuel and spare parts
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
- Share driver’s information to security focal point for authorities clearance check.
Equipment/Telecommunications Management
- Update inventory in real time
- Optimize distribution of materials according to task needs
- Organize the installation, safe-guarding and monitoring of materials
- Install communication means and ensure that they are regularly maintained
- Train teams in the use of these communication means
Management and Monitoring of IT Equipment
- Update antivirus software
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
Supplies Management
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
Human Resource Management
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
- Ensure inter-departmental communication and conduct meeting with managers.
Security
- Implement team safety measures as determined by the coordination team
- Train teams in safety rules and procedures
- Pass on any security-related information to his/her line manager
Reporting/Capitalization
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
- Consolidate logistics packs monthly and pass on to the logistics coordinator
- Provide the logistics coordinator with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency
Job Details
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
Solidarites International
Solidarités International (SI) is a French humanitarian organization that provides aid and assistance to victims of wars or natural disasters. For more than 40 years, the association focused on meeting three vital needs: water, food and shelter. After responding to emergencies by supplying assistance directly to those in need, they help vulnerable people until they regain their livelihoods and the autonomy needed to tackle the challenges of an uncertain future with dignity. These efforts would not work properly, or even be possible, without the fierce determination to constantly respect the humanitarian principles of humanity, independence, impartiality and neutrality. In Pakistan, Solidarités International has been present with a prior interventions starting in 2005 and a scale-up of operations that was launched in the response to the 2010 floods in the Sindh province. The objective was to support the flood-affected population during the calamity through an improved access to WASH facilities and later on was expanded to provide longer-term improved access to WASH facilities in the province coupled with a disaster risk reduction set of activities. After closing its mission due to lack of funding opportunities, SI has recently sent a member of the emergency desk to evaluate the impact of the 2022 floods and the potential added value for SI to re-launch activities in the country. Following this, SI is now launching a first phase of operations in Sindh in collaboration with and in addition to the actions carried out by the authorities and NGOs on the ground, Solidarités International teams are preparing to deploy a rapid multisectoral response tailored as closely as possible to the needs of the targeted populations, which could include: - Providing access to safe drinking water; - Providing emergency latrines to limit open defecation and reduce related health risks; - Distributing essential emergency goods to households whose homes have been destroyed, which could include tents, blankets, hygiene kits or basic household items. Solidarités International will assess the possibility of also supporting the population in the recovery of agriculture and livelihoods in order to limit the harmful effects of this crisis over time as well as on longer-term WASH activities. Thus, SI is aiming at relaunching activities and hoping to secure funding to support the affected population for a longer period.
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