Posted Mar 14, 2023 2840 views
Please Note: The initial contract duration would be 06 months but extandable subject to the availability of funds
The Logistics officer manages the receipt, storage, safe-keeping and delivery of food, goods, tools and equipment used by Solidarités International or under the responsibility of Solidarités International.
He/she participates in the drafting and monitoring of all administrative documents related to stored items.
The Logistics officer carries out the purchases for the programs and structure for his/her assigned base.
He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.
He/she is responsible for filing and archiving logistics documents linked to purchases.
List of main tasks:
Maintenance of buildings, storage spaces and stored equipment
- Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs
- Supervise cleaning and regular disinfection of storage spaces
- Introduce protection against insects and pests inside the storage spaces and apply treatment upon the first sign of infection
- Ensure adequate ventilation of the spaces
- Ensure the equipment and machines used by teams are cleaned before returning to storage
- Monitor the quality of products at the time of receipt. Put aside non-compliant or infected products and report to the logistics officer
- Regularly monitor the quality of products during storage. Pay special attention to expiration dates
Management of storage spaces
- In conjunction with the Logistic manager, make provisions for the staff and necessary equipment for loading / unloading
- Supervise the team of daily workers charged with storage activities
- Focal point of carrier and transporter for deliveries to warehouse
- Draft or complete dispatch and receipt documents in compliance with Solidarités International standards
- Monitor incoming and outgoing items
- Maintain updated inventory lists
- Participate in monthly stored goods and equipment inventories and reconciliation with what should be in stock
Knowledge and monitoring of the market:
- Take part in the analysis of the local purchasing environment
- Update price lists and supplier files
Implementation of purchasing process:
- Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
- Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
- Ensure that products purchased correspond to the requirements of the purchase requirements in terms of quantity and quality
- Ensure that the format of, and information on quotes and invoices comply with regulations
- Ensure compliance with administrative procedures for the management of advances and payment of suppliers
- Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
- Monitor and update IOFs electronically
Reporting/Capitalization:
- Participate in the drafting of activity and inventory reports
- Ensure the compilation of price lists and suppliers
- Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders
Job Details
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
Solidarites International
Solidarités International (SI) is a French humanitarian organization that provides aid and assistance to victims of wars or natural disasters. For more than 40 years, the association focused on meeting three vital needs: water, food and shelter. After responding to emergencies by supplying assistance directly to those in need, they help vulnerable people until they regain their livelihoods and the autonomy needed to tackle the challenges of an uncertain future with dignity. These efforts would not work properly, or even be possible, without the fierce determination to constantly respect the humanitarian principles of humanity, independence, impartiality and neutrality. In Pakistan, Solidarités International has been present with a prior interventions starting in 2005 and a scale-up of operations that was launched in the response to the 2010 floods in the Sindh province. The objective was to support the flood-affected population during the calamity through an improved access to WASH facilities and later on was expanded to provide longer-term improved access to WASH facilities in the province coupled with a disaster risk reduction set of activities. After closing its mission due to lack of funding opportunities, SI has recently sent a member of the emergency desk to evaluate the impact of the 2022 floods and the potential added value for SI to re-launch activities in the country. Following this, SI is now launching a first phase of operations in Sindh in collaboration with and in addition to the actions carried out by the authorities and NGOs on the ground, Solidarités International teams are preparing to deploy a rapid multisectoral response tailored as closely as possible to the needs of the targeted populations, which could include: - Providing access to safe drinking water; - Providing emergency latrines to limit open defecation and reduce related health risks; - Distributing essential emergency goods to households whose homes have been destroyed, which could include tents, blankets, hygiene kits or basic household items. Solidarités International will assess the possibility of also supporting the population in the recovery of agriculture and livelihoods in order to limit the harmful effects of this crisis over time as well as on longer-term WASH activities. Thus, SI is aiming at relaunching activities and hoping to secure funding to support the affected population for a longer period.
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