We are looking for an Assistant Manager HR / Administration. The candidate MUST have knowledge about MS Excel and spread sheets.


1. Administration:

  • Prepare administrative documents such as internal memos and letters upon request.
  • Ensure that administrative procedures are implemented according to ACTED guidelines;
  • In charge of premises contract making and / or renewal as and when requested by Coordination.
  • Make regular visits to each departments in order to ensure the proper understanding and implementation of ACTED administrative and HR procedures.
  • Ensure office rules, regulation, processes and procedure are in place at area offices.
  • Ensure to maintain office decorum and respond to employees’ minor complaints.

2. Filling:

  • Maintain all administration files in the head office, including personal folders for every staff member.
  • Ensure that no-one has access to personal folders, except upon specific request from Manager.
  • Maintain record of office inventories and keep it up-to date.
  • Preparation of quotations, invoices, tender documents, spreadsheets and other reports as and when needed.
  • Keeping the office database and filing system up to date and organized.

3. Recruitment:

  • Check Emails / CV's of new candidates for recruitment.
  • Set up short listing and interview panel, to be approved by Coordination.
  • Check references of candidates upon request of Coordination
  • Inform candidates about result of interviews and follow up hiring of successful candidates.
  • Prepare employment contracts for new staff
  • Ensure that all staff, including those newly recruited, is in the possession of and aware about ACTED guidelines and procedures as described in the HR Manual.

4. Staff Follow-Up

  • Make sure all HR procedures are implemented according to ACTED guidelines and standards;
  • Ensure that attendance sheets, leave request forms and other required forms are maintained in the area office.
  • Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis.
  • Maintain vacation and sick leave follow-up table for all area staff
  • All attendance sheets, leave request forms and other required forms, as well as vacation and sick leave follow-up tables to be sent to Head Office the first week of each month.
  • Redressal of grievances and proper handling of employees’ complaints.
  • Prepare reports and presentations on HR-related metrics like total number of hires by the Company.
  • Coordinating the employee’s termination (if any) from the Company and preparation of full & final settlement.

5. Order Fulfillment

  • Fulfillment of all orders and handing over of deliveries to Leopard and M&P Couriers, Daraz and Local Riders in coordination with Review Officer, CSRs and DM.
  • Track and analyze employee’s performance and phone calls to clients to get feedback consequently provide guidance to the employees.
  • Maintaining the office calendar.
  • To review and support Administrative affairs of the Company to manage the key deliverables including procurement, travel, conveyance, communication, vehicle hiring (Uber, Careem) and office notices & display board, fire safety & compliance, office repairs & maintenance etc.

Job Details

Functional Area:
Total Positions:
2 Posts
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Apply Before:
Mar 25, 2023
Posting Date:
Feb 24, 2023

Work Environment

Supervisor’s gender:
Percentage of female coworkers:


Information Technology · 11-50 employees - Lahore

pSR7 is a global technology and innovation company./p

What is your Competitive Advantage?

Get quick competitive analysis and professional insights about yourself
Talk to our expert team of counsellors to improve your CV!
Try Rozee Premium

Similar Job Titles

Assistant HR Manager

Al-Khair Gadoon Ltd, Lahore, Pakistan
Posted Mar 14, 2023

Assistant Manager HR

Pyramids Global (Pvt) Ltd., Rawalpindi, Pakistan
Posted Mar 18, 2023

Assistant Manager HR

Roots International Schools, Islamabad, Pakistan
Posted Mar 21, 2023

Assistant Manager HR

AlKabir Developers, Lahore, Pakistan
Posted Mar 20, 2023
View All
I found a job on Rozee!