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Job Description

We are looking for an HR Manager /  Office Administrator.

  • The candidate MUST have basic knowledge about accounts, excel and spread sheets.


1.    Administration

  • Prepare administrative documents such as internal memos and letters upon request.
  • Ensure that administrative procedures are implemented according to ACTED guidelines;
  • In charge of premises contract making and / or renewal as and when requested by Coordination.
  • Make regular visits to each departments in order to ensure the proper understanding and implementation of ACTED administrative and HR procedures.
  • Ensure office rules, regulation, processes and procedure are in place at area offices.

2.    Filing:

  • Maintain all administration files in the head office, including personal folders for every staff member.
  • Ensure that no-one has access to personal folders, except upon specific request from Manager.
  • Supervision of HR/Admin Assistant for doing proper filling.

3.    Recruitment:

  • Check Emails / CV's of new candidates for recruitment.
  • Set up short listing and interview panel, to be approved by Coordination.
  • Check references of candidates upon request of Coordination
  • Inform candidates about result of interviews and follow up hiring of successful candidates.
  • Prepare employment contracts for new staff
  • Ensure that all staff, including those newly recruited, is in the possession of and aware about ACTED guidelines and procedures as described in the HR Manual.

4.    Staff Follow-Up

  • Make sure all HR procedures are implemented according to ACTED guidelines and standards;
  • Ensure that attendance sheets, leave request forms and other required forms are maintained in the area office
  • Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis
  • Maintain vacation and sick leave follow-up table for all area staff
  • All attendance sheets, leave request forms and other required forms, as well as vacation and sick leave follow-up tables to be sent to Head Office the first week of each month.
  • Prepare contract amendments upon request of Area HR / Admin Manager.
  • Ensure that staff appraisals are regularly made, as per HR Manual.

Job Details

Functional Area:
Total Positions:
2 Posts
Job Shift:
First Shift (Day)
Job Type:
Job Location:
No Preference
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Apply Before:
Nov 05, 2021
Posting Date:
Oct 04, 2021

Work Environments

Supervisor’s gender:
Percentage of female coworkers:
Flexible work time:
Remote work option:
Transport allowance:
Dedicated vehicle / Pick-and-Drop:
Overnight travel requirement:
Not at all
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Information Technology · 11-50 employees - Lahore

pSR7 is a global technology and innovation company./p

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