We are looking for an HR Manager / Office Administrator. The candidate MUST have basic knowledge about accounts, excel and spread sheets.
Responsibilities
1. Administration
- Prepare administrative documents such as internal memos and letters upon request.
- Ensure that administrative procedures are implemented according to ACTED guidelines;
- In charge of premises contract making and / or renewal as and when requested by Coordination.
- Make regular visits to each departments in order to ensure the proper understanding and implementation of ACTED administrative and HR procedures.
- Ensure SR7 rules, regulation, processes and procedure are in place at area offices.
2. Filing:
- Maintain all administration files in the head office, including personal folders for every staff member.
- Ensure that no-one has access to personal folders, except upon specific request from Manager.
- Supervision of HR/Admin Assistant for doing proper filling.
3. Recruitment:
- Check Emails / CV's of new candidates for recruitment.
- Set up short listing and interview panel, to be approved by Coordination.
- Check references of candidates upon request of Coordination
- Inform candidates about result of interviews and follow up hiring of successful candidates.
- Prepare employment contracts for new staff
- Ensure that all staff, including those newly recruited, is in the possession of and aware about ACTED guidelines and procedures as described in the HR Manual.
4. Staff Follow-Up
- Make sure all HR procedures are implemented according to ACTED guidelines and standards;
- Ensure that attendance sheets, leave request forms and other required forms are maintained in the area office
- Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis
- Maintain vacation and sick leave follow-up table for all area staff
- All attendance sheets, leave request forms and other required forms, as well as vacation and sick leave follow-up tables to be sent to Head Office the first week of each month.
- Prepare contract amendments upon request of Area HR / Admin Manager.
- Ensure that staff appraisals are regularly made, as per HR Manual.
Job Details
pSR7 is a global technology and innovation company./p
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