Posted Aug 03, 2022 927 views
Aga Khan Health Service, Pakistan is looking for a bright and dynamic Admin & Finance professional for its Donor Funded Program.
Job Summary
This position is responsible to work as part of the Finance Department for processing and reconciling a wide variety of accounting, documents such as invoices, billings, employee reimbursements, cash receipts, vendor statements, & journal vouchers related to the assigned donor funded program of AKHS,P. Coordination and liaison with program and regional team is essential component.
Key Responsibilities
- Ensure timely processing of all invoices and payments in a timely manner to mitigate audit risk;
- Ensure completeness of all support documents as per policy to process any payment, if any necessary document is not attached with ROP, coordinate with the relevant department and ensure compliance;
- Liaise with the vendors regarding payment status, handle vendor queries and process their payments;
- Ensure accurate tax deductions from all the payments being made in line with the tax rules and related guidelines issued by FBR;
- Uploading scanned documents (Vouchers, JVs, Bills, Etc.) to donor specific portal for audit purposes;
- Assisting AM Finance in execution of donor audits, report compilation, data extraction etc;
- Reviewing ledger frequently to identify incorrect charging, reclassification or adjustments;
- Supporting AM Finance on documenting and approval of deviation’s through file notes, if any;
- Coordinate with the regional finance team and donor funded teams for completeness of support documents;
- Coordinate with the vendors and other departments such as supply chain, admin and HR to accelerate the payment processing;
- Stocktaking, and reconciling expense sheet with GRNs & stock issuance reports.
- Preparation of internal & external reports periodically.
- Generating and processing purchase requisitions from regions and ensure timely completion of the process.
- Timely resolving of supervisor queries in payment authorization;
- Timely manage to get payments signed by signatories as per authority matrix;
- Ensure timely processing of online payments through bank portals;
- Prepare bank reconciliations of assigned bank accounts and ensure to meet timelines;
- Coordinate with the banks for timely availability of bank statements;
- Ensure daily ticking and recording of transactions of major bank accounts;
- Assist managers in monthly and annual closing process to ensure that all the accruals;
- Ensure proper filing of vouchers;
- Responsible for the professional coordination with other finance staff and program team according to internal processes and to ensure the highest quality of integrity and processes within the team;
- Any other task assigned by the supervisor.
Education, Experience & Competencies
- Bachelor’s/ Master’s degree in commerce;
- 3 years of experience in the relevant field with a reputed organization. Previous work experience in health-related projects will be preferred;
- Knowledge of accounting and bookkeeping terminologies and practices;
- Familiarity of automated accounting systems;
- Knowledge of spread sheets and database software;
- Acquaintance with general record keeping and filing systems;
- Ability to add, subtracts, multiply, and divides mathematical figures;
- Ability to compare data from a variety of sources for accuracy and completeness;
- Ability to understand and apply current accounting guidelines, system updates and revisions, and policy changes;
- Ability to follow, applies, interpret, and explain instructions and/or guidelines;
- Ability to determine work priorities;
- Good communication and interpersonal skills;
- Ability to operate standard office equipment.
AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality.
The Admin & Finance Officer accompanied with his/her Line Manager is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.
Interested candidates meeting the criteria can apply latest by 10th August 2022.
Skills
Job Details
The Aga Khan Health Service Pakistan
The Aga Khan Health Services (AKHS) is one of three agencies of the Aga Khan Development Network (AKDN) that support activities in health. The others are the Aga Khan Foundation (AKF) and the Aga Khan University (AKU). Together, the three agencies provide quality health care to five million people annually and work closely on planning, training and resource development. AKHS also works with the Aga Khan Education Services (AKES) and the Aga Khan Agency for Habitat (AKAH) on the integration of health issues into specific projects. Aga Khan Health Service, Pakistan (AKHS,P), an agency of the Aga Khan Development Network, is a not- for- profit Company operating in Pakistan to provide primary and secondary health care to needy populations. At a time of great change and with many current initiatives and ambitious for the future, AKHS,P provide a uniquely challenging work environment.
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