- You shall be working in the MD Secretariat which is the senior most secretariat in our group of companies. This job therefore requires your fullest attention, focus and you should maintain a clean, smart outlook/ environment. The key requirements for this post/job include establishing and maintaining a positive attitude and good discipline.
- You shall be performing your duties in the MD Secretariat and report directly to the VP Strategic Department Land System of MD Secretariat.
· You shall:
i. Efficiently manage the MD Secretariat.
ii. Assure strict confidentiality of the proceedings and work of the MD secretariat.
iii. Assure efficient secretarial support for the MD including drafting letters, printing, faxinand binding etc.
iv. Assure that MD Office is organized properly at all times.
v. Maintain all the inventory of different items in the MD office
vi. Assure efficient and updated follow ups of ongoing projects.
vii. Assure effective maintenance of updated record of all files and activities, at all times.
viii. Assure precise handling of all MD Secretariat activities including setting up and managing appointments both in and out of the office including travel arrangements.
ix. Assure efficient secretarial support to the secretariat including the VPs of the companies.
x. Facilitate foreign guests in their Visa process, arrival & custom clearance and assure that all security clearances are up to date.
xi. Assure that all the office equipment and operating environment remains in working condition at all times.
xii. Perform other related clerical duties as required or deemed necessary.
- You will be the backup of Administration Assistant of MD Secretariat.
- i. Manage the Central Registry (CR) section of Trillium Group of Companies and perform all functions as specified in the SOP
- ii. Receive and despatch of all mail of Trillium Group of Companies.
- iii. Distribute all mail to appropriate persons in the office/department located in AWT Plaza and obtain receipt signatures in the Receipt Register
- iv. Responsible for maintaining updated file/record of CR Section.
- v. Scanning, printing and binding of Proposals.
- vi. Prepare bills of couriers & put up to Accounts branch for payment
- You will attend and remain in the office till the MD is present on all days except when excused by the MD.
- You shall not work on the basis of assumptions rather you shall work on the basis of confirmations by the MD.
- Any other task assigned by the MD.