Posted May 28, 2018 13 views
1. Answer and direct phone calls to relevant departments.
2. Organize and schedule appointments / meetings.
3. Write and distribute email, correspondence memos, letters, faxes and forms.
4. Update / maintain Extension and Vendor Lists.
5. Develop and maintain a filing system.
6. Schedule / arrange in-house and external events.
7. Update and maintain office policies and procedures.
8. Order / maintain office supplies for departments.
9. Maintain contact lists of clients / vendors.
10. Arrange travel and accommodation (like hotel, tickets, pick & drop).
11. Submit and reconcile expense reports & Sheets.
12. Provide general support to visitors.
13. Act as the point of contact for internal and external clients.
14. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
15. Maintain electronic and hard copy filing system.
16. Incoming and outgoing courier management.
17. Office cleaning Management.
18. Book meeting room as required by departments.
19. Communication with vendors.
20. Maintain Employees official visits & Details Sheet.
21. Make arrangements for new joiners / Leavers.
22. Recruit and appoint janitorial staff like (Sweepers, drivers Etc.)
23. Managing the lower staff issues / Uniform.
24. Make salaries of janitorial staff.
25. Any other responsibility assigned by Assistant Manager/Manager Administration.
26. Process invoices of vendors & Maintain invoices record.
27. Arrange / Maintain Stock of Stationary and Grocery for office.
Job Details
TUV Austria Bureau of Inspection & Certification
TUV Austria Bureau of Inspection & Certification (Pvt.) Ltd. Pakistan, a subsidiary of TUV Austria AG Holding, is a leading Certification and Inspection Company globally accredited and authorized to offer independent 3rd party Registration/Certification services against various International ISO standards (ISO 9000 QMS, ISO 14000 EMS, HALAL Food certification, OHSAS 18000, ISO 22000, ISO 27000) to Food, Petrochemicals, Cement, Dairy, Fertilizers, Leather, Oil & Gas, Power, Agriculture, Education, Medical,, Tourism, Telecommunication, Chemical, Mining, Construction and almost all the major industrial sectors by utilizing accreditations from primary international bodies. TUV Austria BIC also provides Third Party Technical Inspection Services, Risk Based Inspection, Process Safety, Project Management, Technical Trainings, Construction Supervision & QA/QC services to the Oil & Gas, Construction and Power Industry. TUV Austria Bureau of Inspection & Certification is a Market leader in Pakistan with hundreds of clients including Blue Chip companies like BP/UEP Pakistan, Shell, DESCON, NESPAK, OMV, Petronas, BHP, OGDCL, MOL, SNGPL/SSGC, PARCO, ENGRO Fertilizer, Fatima Fertilizer and Pakistan Ordinance Factories.
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