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Job Description

Job Responsibilities:

  • Supervision of Admin Department, including security services, effectively and efficiently to provide support and logistical services.
  • Maintenance of office discipline and decorum by implementing existing and new policies and procedures.
  • Supervision of all support staff including Drivers, Kitchen staff, Gardeners, Technical staff, USEFP Guards and SMS contractual guards.
  • Management of office environment and ensuring cleanliness thereof.
  • Preparation of monthly, quarterly, and annual reports of admin matters including but not limited to utility bills, fuel consumption etc.
  • Maintenance and upkeep of USEFP grantee house.
  • Management of petty cash.
  • Arrange monthly meetings between the Manager Admin and the support staff to review their performance.
  • Management of vendor contracts.
  • Smooth and economical management of transport fleet.
  • Arrangement of office furniture, stationery, equipment, and other fixtures.
  • Management of inventory and all assets of organization including insurance thereof.
  • Arrangement of hotel reservations.
  • Effective and efficient admin and logistical support for meetings, workshops, and other events.
  • Maintenance and management of backup generators, fire detection/suppression system and other office equipment in coordination with relevant contractors.
  • Introducing and maintaining efficient and effective control and documentation of incoming and outgoing mails including courier services.
  • Management and maintenance of the security equipment to ensure safe working environment.
  • Ensuring compliance with the security manual and USEFP procedures and coordination with the relevant departments and organizations.
  • Keeping track of security situation and assessing any potential threats and reporting to Manager Admin & Security.
  • Liaising with outside agencies including Government departments associated with the operational requirement.
  • Any other assignment given by Manager Admin & Security, Executive Director or a designee.

Other Requirements:

  • The incumbent ought to maintain confidentiality, use sound judgment and perform independently. As Administration Office, also demonstrate the personal attributes of maintaining standards of conduct, possess cultural and political awareness and sensitivity, be flexible, demonstrate sound work ethics and be consistent and fair.
  • The above position essentially requires proven ability as effective team members, capability to analyze problems and provide systematic solutions in line with established policies/procedures. Abilities of excellent communication, facilitation skills, taking initiatives and performing multiple tasks are considered necessary. Fluency in English is essential.

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
No Preference
Minimum Education:
Degree Title:
Master's Degree in Business Administration or Public Administration from reputable University
Career Level:
Experienced Professional
Minimum Experience:
5 Years (5 years of experience in similar position in multi-cultural environment preferably with an international organization)
Apply Before:
Oct 15, 2017
Posting Date:
Oct 03, 2017
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United States Educational Foundation in Pakistan

Education/Training · 51-100 employees - Islamabad

The United States Educational Foundation in Pakistan was established in 1950 by the governments of Pakistan and the United States. USEFP is guided by a binational commission composed of an equal number of Pakistanis and Americans, the Chairman alternating each year between a Pakistani and an America ...Read More

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