Posted Jun 05, 2018 22 views
Responsibilities:
• To assist in planning and perform work that involves ordering, receiving, inspecting, returning, unloading, packing, labeling and maintaining all procurement made by USEFP.
• Assist in pre-qualification bid opening process.
• Examine and inspect stock items for wear or defects.
• Help in compiling and maintaining a qualified bidder list.
• Keep record of the incoming and out-going stock.
• Help in preparing and printing of Purchase Orders.
• Maintain records and initiate claims against vendors for short, incorrect and damaged supplies.
• Maintain procurement related records.
• Verify requisitions, solicit bids and ensure the policy implementation per procurement standards
• Assist to complete supporting documentation (Purchase Requisitions, Bids, Vendor Invoices, Goods Delivery Notes etc.) for payment process.
• Maintain record of advances made in connection with purchases.
• Maintain the necessary purchasing databases, vendor listings, and files and update them regularly.
• Maintain record and keep department up to date with the status of outstanding/past due orders.
• Help in searching for new sources of supply for goods and services.
• Maintain both printed and electronic records for audit purposes.
• Perform any other related tasks assigned by Supervisor and/or Management
Other Requirements:
• Honest, trust worthy, responsible and detail oriented.
• Excellent communication, negotiation and interpersonal skills.
• Ability to work in team setting, taking initiatives and performing multiple tasks.
• Computer literacy – proficient in use of MS office suite (Word, Excel, Power point), internet and Outlook
• Hands on experience of online procurement system
• Good knowledge of and business relationship with local vendors and suppliers
Skills
Job Details
United States Educational Foundation in Pakistan
The United States Educational Foundation in Pakistan was established in 1950 by the governments of Pakistan and the United States. USEFP is guided by a binational commission composed of an equal number of Pakistanis and Americans, the Chairman alternating each year between a Pakistani and an American. USEFP is one of 51 "Fulbright Commissions" located throughout the world. Since 1951 when the first group of Pakistani grantees traveled to America, and 1952 when the first American grantees visited Pakistan, the Foundation has fostered mutual understanding between the people of Pakistan and the United States through educational and cultural exchange. It is estimated that over 1000 Pakistanis have already had the opportunity to participate in this Program. The Foundation receives support and counsel from both the Pakistan and U.S. governments, but it is not an agency of either. The Foundation supervises a variety of programs that send Pakistani scholars to American campuses while bringing American scholars to universities in Pakistan. The goal of all our programs is to help Pakistanis learn more about the U.S. and to help Americans learn more about Pakistan and its people. People selected for any of our programs not only represent the cream of Pakistan's academic community, they also serve as ambassadors for Pakistan itself. When Fulbright scholars go to the U.S. they are expected to meet a wide variety of Americans and to talk with them about Pakistan. They are also expected to learn about the American people-their hopes, their dreams, their joys, their fears, and how they see critical issues in the world as well as in ordinary life. We hope that Fulbright grantees take time to experience and enjoy normal American life, American holidays, traditions, and outings with American families. We would like them to learn about American law, politics, customs and religious traditions as they are lived by real people. When Fulbright grantees return to Pakistan, they should be able to share what they have learned and experienced with colleagues, students, friends and family. It is important to emphasize that while a Fulbright experience will be an important academic opportunity for each individual selected, it is also intended to be an opportunity for individuals to represent Pakistan in the U.S. and to share what they have learned in the U.S. on their return. The United States Educational Foundation in Pakistan is a bi-national commission dedicated to improving mutual understanding of the people of Pakistan and the people of the United States of America through educational exchange opportunities. The Foundation's programs focus on higher educational experiences in the U.S. and Pakistan. USEFP uses a merit based process to recruit and select grantees. Since the conception of United States Educational Foundation in Pakistan in 1951, the Foundation has sent approximately 5000 Pakistani Grantees under various program to the U.S and 900 U.S Grantees have come to Pakistan.
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