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Job Description


•    To assist in planning and perform work that involves ordering, receiving, inspecting, returning, unloading, packing, labeling and maintaining all procurement made by USEFP.

•    Assist in pre-qualification bid opening process.

•    Examine and inspect stock items for wear or defects.

•    Help in compiling and maintaining a qualified bidder list.

•    Keep record of the incoming and out-going stock.

•    Help in preparing and printing of Purchase Orders.

•    Maintain records and initiate claims against vendors for short, incorrect and damaged supplies.

•    Maintain procurement related records.

•    Verify requisitions, solicit bids and ensure the policy implementation per procurement standards

•    Assist to complete supporting documentation (Purchase Requisitions, Bids, Vendor Invoices, Goods Delivery Notes etc.) for payment process.

•    Maintain record of advances made in connection with purchases.

•    Maintain the necessary purchasing databases, vendor listings, and files and update them regularly.  

•    Maintain record and keep department up to date with the status of outstanding/past due orders.

•    Help in searching for new sources of supply for goods and services.

•    Maintain both printed and electronic records for audit purposes.

•    Perform any other related tasks assigned by Supervisor and/or Management

Other Requirements:

•    Honest, trust worthy, responsible and detail oriented.

•    Excellent communication, negotiation and interpersonal skills.

•    Ability to work in team setting, taking initiatives and performing multiple tasks.

•    Computer literacy – proficient in use of MS office suite (Word, Excel, Power point), internet and Outlook

•    Hands on experience of online procurement system

•    Good knowledge of and business relationship with local vendors and suppliers

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Alumni Affairs
Job Location:
No Preference
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
3 Years (At least 3 years of practical experience in the procurement of equipment, office supplies, furniture & fixture and services, preferably with an international organization.)
Apply Before:
Jun 20, 2018
Posting Date:
Jun 05, 2018
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United States Educational Foundation in Pakistan

Education/Training · 51-100 employees - Islamabad

The United States Educational Foundation in Pakistan was established in 1950 by the governments of Pakistan and the United States. USEFP is guided by a binational commission composed of an equal number of Pakistanis and Americans, the Chairman alternating each year between a Pakistani and an America ...Read More

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