Travel / Event Coordinator

Van Tibolli Corp Verified

Islamabad , Pakistan

Posted Jul 21, 2017 434 views

PKR. 50,000 - 100,000/Month

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Job Description

Company Background:

Van Tibolli (VTB) is an international developer of award winning professional hair care products like GKhair and Tibolli, distributed in over 65 countries worldwide. VTB represents a powerhouse of unique, smart and first-in class beauty solutions, providing all women the opportunity to feel beautiful.

VTB has an international staff of over 60, conducting business in 10 languages across 5 continents.At VTB we are committed to providing quality through our products. We believe investing in extensive research and development to ensure innovative formulas that are rigorously tested to produce unparalleled results. Our promise to you is to always create outstanding solutions for every woman’s individual beauty needs. 

Job Responsibilities:

This position is based in Islamabad but it will involve the liaison with International staff as well as vendors. The main duties and responsibilities are as follows

(albeit this list is not exhaustive);


  • Process sales orders, invoices, payments.
  • Acting as the main point of contact for travel related in inquiries.
  • Booking all international travel including flights and accommodation.
  • Seeking and negotiating best business rates with vendors.

Event Management;

  • Working with international vendors to arrange space, literature, hotels, and equipment rental.
  • Sending and managing invitations and attendee lists.
  • Managing and executing promotional plans intended to maximize company exposure and produce sales leads.
  • Managing costs and maximizing ROI.
  • Assist with Marketing and PR initiatives.
  • Researching markets to identify opportunities for events.
  • Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets).
  • Ensuring insurance, legal, health and safety obligations are adhered to;
  • Coordinating venue management, caterers, stand designers, contractors and equipment hire.
  • Identifying and securing speakers or special guests.
  • Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
  • Coordinating staffing requirements and staff briefings;
  • Preparing delegate packs and papers;
  • Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures, plus social media
  • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

Skills / Competencies Required:             

  • Minimum Bachelors degree in Business Management or any relevant field.
  • 4+ year's Event Management experience (ideally trade shows, client events, training seminars and media events)
  • Experience negotiating with vendors internationally.
  • Experience of booking travel internationally.
  • Excellent English communication skills both written and spoken.
  • Excellent administrative skills, high level of proficiency in full Microsoft Office Suite.
  • Proven track record in managing costs and ROI.
  • Solid Understanding of Marketing and PR.
  • A Positive Can Do Attitude.
  • Willing to work on Eastern time zone.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
Second Shift (Afternoon)
Job Type:
Full Time/Permanent
Sales and Marketing
Job Location:
No Preference
24 - 38 Years
Minimum Education:
Degree Title:
Bachelor's in Business Administration
Career Level:
Experienced Professional
Minimum Experience:
4 Years (Experience in Travel & Event Management)
Apply Before:
Aug 20, 2017
Posting Date:
Jul 21, 2017
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Van Tibolli Corp

Manufacturing · 51-100 employees - Islamabad

Van Tibolli Corp

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