WADIC is hiring Executive Assistant (Female)
We deliver our customers peace of mind every day by helping them protect what they value most. Our passion for placing the customer at the center of everything we do is driving a transformational shift at WADIC.Operating as an Agile team as a USA based company, we are on the front edge of an IT transformation for how people work and deliver solutions. Our passion for placing the user at the center of everything we do is driving our incremental approach to software feature development and delivery.
About the Job:
As an Executive Assistant, you will provide high-level administrative support to executives and senior management within the organization. You will be responsible for managing various administrative tasks, coordinating schedules, organizing meetings and events, and ensuring efficient communication within the executive team. The role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle confidential information with professionalism.
Responsibilities:
Calendar Management: Coordinate and manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Ensure optimal time management and prioritize conflicting demands.
Meeting Coordination: Plan and organize meetings, conferences, and events, including venue selection, logistics, agenda preparation, and coordination of participants. Prepare meeting materials, take minutes, and follow up on action items.
Communication Management: Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and correspondence. Draft, proofread, and edit documents, presentations, and reports.
Travel Arrangements: Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visa processing. Prepare travel itineraries and ensure smooth travel logistics.
Information Management: Maintain confidentiality and handle sensitive information with discretion. Organize and maintain files, records, and documentation in both physical and digital formats. Implement effective document management systems.
Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and colleagues. Serve as a point of contact between the executive and various stakeholders.
Research and Analysis: Conduct research, gather data, and prepare reports or presentations as required. Assist in data analysis and provide insights to support decision-making processes.
Project Support: Assist in project coordination and execution by organizing project-related activities, tracking progress, and ensuring deadlines are met. Collaborate with cross-functional teams as necessary.
Office Management: Provide administrative support to the executive team, including managing expense reports, processing invoices, maintaining office supplies, and coordinating office equipment maintenance.
Special Assignments: Undertake special projects, assignments, or ad-hoc tasks as directed by the executive, demonstrating flexibility and adaptability in a dynamic work environment.
Requirements:
- Proven experience as an Executive Assistant or similar administrative role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, including exceptional attention to detail.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration software.
- Discretion and ability to handle confidential information with professionalism and integrity.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Proactive mindset with the ability to anticipate needs and take initiative.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
- Bachelor's degree in business administration or a related field is preferred.
Skills
Job Details
WADIC is a well-reputed software development company located in Colorado. According to CIO review 2018, WADIC listed among the top 10 most promising Agile service providers. Our services include custom software solutions, mobile app development services, and web designing and development in the USA, Pakistan, India, and the Philippines. Making our customers happy is the job we love the most. We strive hard to be insightful to offer cutting edge solutions to their journey of digital evolution. At WADIC, we provide the best quality software by using both conventional and latest approaches with the fastest delivery. We shape the ideas of our clients to develop high-technology software solutions.
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