Please turn on your javascript Admin / Finance Officer Job, Islamabad, White Ribbon Alliance - ROZEE.PK

Apply For This Job

Close
or

Job Description

SCOPE OF SERVICE/TERMS OF REFERENCE

Terms of Reference – Administration and Finance Officer, WRAP

Reports to:       Campaign Manager

Duration:           1 year (renewable)

Location:           Islamabad

Background:

White Ribbon Alliance (WRA) is a torchbearer of safe motherhood across the globe and functions through its national alliances for policy and practice changes at global and country levels. WRA Pakistan aims to undertake a concerted campaign on safe motherhood in Pakistan and requires the services of an Admin and Finance Officer.

KEY AREAS OF ACCOUNTABILITY:

General:

  • Supervises the assigned office and ensures optimum efficiency and effectiveness of resources available.
  • Keep close coordination with program teams to ensure adequate support.
  • Conducting review of documents and soft records from audit point of view covering each area of logistics.
  • Conduct monthly review of all reports, identify variations and correct them before submitting them to Global Secretariat.
  • Be in charge of daily operations and handle all issues that may arise.
  • Performs basic operations budgeting requirements as maybe required.

Office Management:

  • Ensure that office operation is carried out in compliance with the operation policy and SOPs pertaining to office management are followed.

Inventory Management:

  • Make sure that all inventory involved in operations are fulfilling desired protocols and maintained according to SOPs.

Assets Management & IT:

  • Ensure that information related to assets/GPE is updated, reviewed, and recorded.
  • Ensure that appropriate IT support is available and IT policy is followed.

Procurement:

  • Initiate procurement process against approved purchase requests for supplies and services in accordance with the policy.
  • Ensure that documentation is completed and records are maintained in sequential order.
  • Make sure that purchase requests are entered in procurement tracker and tracker is updated accordingly.
  • Identify potential suppliers for supplies /services, maintain data base and provide a fair chance of competition to the suppliers.
  • Provide technical assistance to program teams on procurement planning, specification, and making correct entries in purchase requests.
  • Assist review/procurement committee at the time of bid opening and prepare bid analysis.

Admin:

  • Arrange office/storage premises in emergencies and development phases according to need.
  • Maintain files of the projects and ensuring that all important documents such as contracts and certificates are properly kept.
  • Make sure that lease agreements and other legalities/documents pertaining to rented premises are completed and their renewals/notices are processed timely. Ensure that refundable security deposits paid to the owners are recovered at the time of handing over rented properties.
  • Ensure the offices and working environment is clean and neat.
  • Take care of office fixed assets repair and maintenance, also keeping close eye on office premises for any development required as per increase/decrease in number of staff.
  • Ensure scrutiny of utility bills to pay bills regularly in timely manner and without surcharge payments.
  • Keep close coordination with the local authorities, law enforcement agencies and maintain data base for all important contacts such as police rescue, fire brigade, civil defense, hospitals and WAPDA / telephone complaints offices to meet an emergency.
  • Maintain office filing and retrieval system for the Office
  • Ensure that all utility meters and connections are working well for the smooth functioning of office
  • Complete any other tasks as assigned by the supervisor from time to time.

Accounts and taxation:-

·         Firsthand knowledge of entering financial data in accounting software.

·         Preparing payment vouchers and completing necessary documents and approvals as per policy.

·         Deduction of withholding tax as per the tax ordinance.

·         Preparing monthly bank reconciliations.

·         Preparing documents for annual audit and completing it before the date mentioned in the official gazette.

·         Preparing necessary periodic challans and declarations on FBR taxation web portal.

·         Filing of annual returns.

Required Qualification, Experience and Skills:

  • Masters Degree  in accounts with at least 5 years experience
  • Intermediate level of problem solving skills and techniques.
  • Ability to drive projects with defaulting on primary supervisor responsibilities.
  • Can receive multiple assignments and able to transform them into results.
  • Ideally, first experience in managing operations or logistics processes
  • Can work under minimum supervision.

·         Excellent management and communications skills

·         Ability to work independently to a high professional standard

·         Prepared to work and live in challenging surroundings.

  • Proficient in English
  • Hands on experience in accounting software, Quickbooks.

Key values and behaviors

Integrity:

·         Honest, encourages openness and transparency

·         Commitment to White Ribbon Alliance for Safe Motherhood Values

Accountability:

•           Holds self- accountable for managing resources efficiently, achieving and role modelling White Ribbon Alliance values

•           Holds the broader team and partners accountable to deliver on their responsibilities

Ambition:

·         Sets ambitious and challenging goals for themselves and take responsibility for their own personal development

 

·         Future orientated, thinks strategically

 

·         Strong sense of purpose; personally and powerfully motivated to make an impact on women’s and families’ lives

Collaboration/Partnership:

•           Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters

•           Values diversity and different people’s perspectives, able to work cross-culturally.

•           Possess the charisma, knowledge, confidence, and flexibility to work across boundaries to find agreement around shared goals, and to lead a diverse group of stakeholders to achieve them

•           Very strong sense of ethics, honesty and integrity, who engages in transparent, inclusive and fair business practices that work cooperatively

•           Recognized by others as a credible, participatory and visionary leader.

Creativity:

•           Develops and encourages new and innovative solutions

•           Willing to take disciplined risks  based on an assessment of potential impact

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Accounts and Management
Career Level:
Experienced Professional
Minimum Experience:
5 Years
Apply Before:
Aug 27, 2017
Posting Date:
Aug 11, 2017
Show fewer details Read full job description

What is your Competitive Advantage?

Get quick competitive analysis and professional insights about yourself
Talk to our expert team of counsellors to improve your CV!
Try Rozee Premium

White Ribbon Alliance

N.G.O./Social Services - Islamabad

White Ribbon Alliance (WRA) is a torchbearer of safe motherhood across the globe and functions through its national alliances for policy and practice changes at global and country levels. WRA Pakistan aims to undertake a concerted campaign on safe motherhood in Pakistan.

I found a job on Rozee!
Rozee Career Talks