Posted Jan 15, 2018 12 views
Job Summary: Under the supervision of District Program Officer, this position is overall responsible to assist program team in admin and finance operations of a district. The major responsibilities of this position are:
Responsibilities:Financial Management:In order to ensure an efficient and effective processing of the financial documents, DFAA must have a thorough knowledge of financial and administrative policies and procedures:• Prepare and maintain cash book, petty cash vouchers and closing of accounts on monthly basis.• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.• Monitoring and disburse cash to participant for program related activities and inform the Finance Manager • Assist DPM is finalization of advance adjustment reports and disbursement of TA/DA to participants.• Review all the payments documents for proper coding and supporting documents.• Keeping updated records of utility bills and travel expenses of staff.• Check and post monthly transactions into Excel spreadsheet and onward posting into the Quick Books accounting software. Ensure that all information in the spreadsheet is correct and complete.• Assist Finance Manager in doing monthly imprest loading into Quick Books accounting software.• Perform other duties, as necessary and/or as requested.
Facilities Management & Supplies• Maintain inventory records for office supplies and promptly advise District Officer of restocking needs• Ensue timely filing of paperwork and supporting documents in administration files• Support District Program Officer in organizing office events, lunches, meetings etc.• As assigned, work with program staff and provide assistance in organizing trainings, this includes venue selection, bookings, arranging transportations and accommodation arrangement etcLogistics duties• Review all Purchase Requests (PRs) and bills for proper calculation adequacy before approval.• Assist DPO in managing the fleet for PRP district office.• Assist DPO in monitoring vehicle’s running on daily basis by updating the fuel record and log books. Accordingly maintain fuel consumption reports, vehicle rental payment summary. • Routine communication, coordination and planning with the relevant requesting staff / programs regarding the issuance of vehicle.• Ensure a consistent and excellent transportation support for programs and the management of PRP.• Ensure proper use of PRP vehicles, maintain logs sheets for finance for audit purposes and recommend modifications as needed.• Provide on-time, standard monthly reports to the Administration Manager (vehicle management).• End of the month operational report(s) to Provincial Office (P.O) through DPO.
Job Requirements: The requirements should establish a baseline (minimum) for educational background, previous work experience, professional knowledge or certification, specific skills and strengths and any other skill necessary to perform the essential functions of the job. Education: Minimum Bachelor’s degree in finance, accounting or business administration. Work Experience: Have at least 02 year of experience is required preferably in accounting, finance, administration and procurement management with development sector. Computer literate with significant experience in MS Office excel, accounting package knowledge. Can communicate in both (verbal and written) Urdu and English Local candidates will be preferred.• Other Preference areas include the following: Candidate from local area will be preferred. Experience with PRP or any USAID funded project. Experience of using QUICK BOOK (QB). Knowledge of Local language.Demonstrated Skills and Competencies: • Ability to model best practices and policies and procedures compliance.• Ability to manage and adhere to strict timelines • Strong interpersonal and coordination skills• Team player and multitasking. • Strong people management and conflict resolution skills
Job Details
World Learning Pakistan
Welcome to World Learning, a nonprofit organization working to empower people and communities and to strengthen institutions around the world through education, sustainable development, and exchange programs. Our mission is to create the change necessary for a more equal, prosperous and peaceful world. We are educators at heart. We help teachers identify the best way their students learn, one child at a time. We help young adults access the hard and soft skills they need to find relevant jobs, and help organizations identify what they need to succeed. We help civil society activists connect with one another to build vibrant democracies. We work with students, teachers, refugees, health care workers, education ministers, coffee farmers and everyone in between. In all of our work, we help people find their voice, transform, lead, and become the best version of themselves. We help them: Graduate. Advocate. Learn. Lead. Disrupt. We help individuals, communities and institutions create the change needed for a more peaceful and just world.
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