Job Description

KEY INITIATIVES AND RESULTS EXPECTED:

1. Coordinate all events in PK to increase MDF, including but not limited to PK Focus Weeks.
2. Coordinate the Team Member gifts in PK to increase MDF.
3. Virtual internal caterings to increase MDF.

STRATEGIES AND ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Event Planning
2. Work with key stakeholders to understand the objective of each event and build an event strategy to accomplish this.
3. Evaluate venues or digital footprint for the event.
4. Negotiate with vendors to get the best rates.
5. Work with the PK Admin Team to get the best vendor pricing.
6. Manage invitation list and RSVPs
7. Create pre, during and post planning documents to include the social media and communications plan.

Budgeting:  Build a budget and determine funding sources.  Stay within budget for all events by preplanning, forecasting, and negotiating upfront and after an event. 

PROCESS: List critical processes this individual will undertake to achieve targeted results.

1. Event Coordination:  Reinforce and strengthen Zones’ culture, vision and values through corporate events for team members.

1. PK Focus Weeks
2. Off-site events
3. Incentives and team member gifts

Budget:  Stay within budget for all events by preplanning, forecasting, and negotiating upfront and after an event. 

METRIC: List key metrics that will measure and define success for this role.

• Post event survey scores at a 90% satisfaction rate or higher.
• Cost Budget:  All events at or below budget
• Cost to Funding Ratio:  All events at a 30% cost to funding ratio or better.

SUPERVISORY RESPONSIBILITIES

 List any management responsibilities.

• NA

 REQUIRED EXPERIENCE:

• 1-year event planning experience.
• Direct marketing experience is a plus. 
• Demonstrated project management skills and ability to budget and forecast. 
• Excellent communication and negotiation skills.

Required Skills