Prepare Export Documents Commercial Invoice, Packing List, Anti Malaria, Danger Goods & Shipping Undertaking. Apply Export FI, Export No Objection Certificate (NOC) (DRAP Online Portal), coordinate with forwarding agent & provide him other required documents. Prepare Advance payment undertaking, Proforma, Manage PRC Balance. LC, BSC Apply for Ivory Coast, E-Stamping, Certificate of Origin, Export Bill of exchange, Insurance. Submit complete documents to bank as per LC.
Establish Bank Contract, L/C or Advance Payment request Apply Import Financial Instrument, Import Drug Import Licenses (DIL), No Objection Certificate (NOC) (DRAP Online Portal).  Retire document AWB Endorsement,           

 Manage production planning and shortages for procurement, classify local & import material as per production planning. Generate requisition according to minimum and maximum stock level. To Get quotation & sample from suppliers and negotiate over the offered rate and credit terms and source of material.

 Purchasing Raw, Packing & general Materials & issue software generated purchase orders accordingly. Follow-up to suppliers for on time delivers. Collect MRR from warehouse and hand it over to Accounts department along with D.C, Inward, requisition, P.O & G.R.N.

 Get Indent, Performa Invoice, and samples for import materials through an email. Take Drug Import Lenience (DIL), No Objection Certificate (NOC), Establish L/c (Letter Of Credit), Bank Contract & T/T (Telegraphic Transfer). Coordinate with Indenter & clearing Agent.

 Maintain record of fabric store. (Receive, issue & stock), Issue fabric to production to get the sample converted into an outfit and the same to provide to outsource stitching department.

 Prepare style wise Finish good stock by record receive from finishing department store in proper place & distribute to different shops & franchise. Controlling shop wise inventory by counting style wise on daily basis. Receive, sale & transfer to other shop. Take daily inventory and sale shops & franchisees. Prepare daily, weekly, fortnightly shop wise inventory sales report.

 Maintaining factory & Shops Accounts separately in BUSY software. Control cash inflow and outflow of factory & Shops on daily, weekly, fortnightly & monthly basis. Prepare daily, weekly, fortnightly & monthly shop wise cash & card sales report of shops & franchise for comparison. Maintain A/P, A/R & employees’ salary.

 Over all supervising warehouse receiving activity & controlling staff of the department. Goods receiving by physical inspection, count, checking invoices, purchase order, price, quantity, packing, discount, free quantity, expiry Etc.

 Receive/ reject/next delivery, items on the basis of availability. (In case of discrepancies.) Prepare M.I.S for delivery schedule for fast moving and slow moving or dead stock, and give follow-ups to relevant person.

 Build up pressure on chain suppliers for getting the damaged and near expiry stock back. Pass clear instructions to manager purchase, warehouse and physical receivers to keep asking to get exchanged damaged stock with the fresh one.

 Check on data entry officer whether the sales are being recorded properly in system. Check on internal and external stock transfer. Verify production report of Bakery & Restaurant, Damage report of Bakery, Restaurant, Meat, Produce, Fish and cheese section confirms entry correctly in system.

 Purchase of Raw materials, vegetables, Diesel, Stationery, Chemicals, civil maintenance, engineering and other general items. Prepare and issue purchase orders, manual and computerized.

 Source-out new suppliers, collect samples, quotations and follow-ups and negotiate on prices and credit terms with suppliers.

 Co-ordinate with production department for availability of raw materials and ensure availability of all raw + packing material. Any job relevant to purchase department, assigned by the CEO directly.

 Maintaining Records of oil transportation. Maintaining Daily Register, Vehicle & Client register.
 Prepare final accounts Income statement, Balance sheet.

 Supervising Stock handling, Receiving and releasing. Purchasing of consumables for cold storage. Interact with customers, ensuring timely rent collection of Store. Interact with various Govt. agencies/department for smooth running of Cold store.

 Maintaining records of Stock, Accounts, and Admin. Etc. Any job assigned by the CEO other than store in charge performed by me.

 Correspondence with Manufacturer Establish L/C (Letter Of Credit), Coordinate with bank, manufacturer & clearing Agent.