General Responsibilities
• Support to effective and efficient functioning of the office/department/unit
• Support to administrative and logistical services
• Support with respect to protocol issues and requests for official documentation
• Support to office maintenance and assets management
• Responsible for Managing all aspects of day to day operations in the field office

• Supervise all activities in the district office on daily basis.
• Updating office and staff administrative procedure and forms as necessary;
• Maintaining the centralized contact lists; including staff, partners, project related government and external stakeholders
• Preparation of documents required for international staff and visitor permits, NOCs, and other related government requirements related to administration, as & when required.
• Assist department management and staff in the implementation of administrative systems and procedures in their respective departments.
• Keep in touch with Logistics, Administration and Medical, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports
• Routinely inspect ion of office assets to identify any needed repairs and/or supplies
• Maintained Office Assets inventory records.
• Ensure all office equipment are functional and stocked with required supplies
• Verification of bills received for Office day to day including utilities, maintenance, provision of standard supplies, new furniture or equipment
• Timely preparation of filing paperwork and supporting documents in administration files.
• Supervision of support staff, Drivers and assigning different task in their weekly planning.

• Financial /Petty Cash Management

• Petty cash management under instruction from supervisor
• Processing of petty cash transactions on daily basis. Timely petty cash replenishment to meet daily cash needs. Implement internal control procedures, according to defined SOP