Academic Coordinator ( O/A Levels )

We are looking for a highly organized and experienced Academic Coordinator with a strong background in private school administration, specifically within the Cambridge O Level and A Level systems. The ideal candidate will have hands-on experience managing Cambridge examination entries, coordinating academic operations, supervising teachers, enforcing academic discipline, and ensuring the smooth running of school timetables and examinations. This role demands a disciplined professional who can maintain strict academic standards and operational efficiency.

Key Responsibilities

Cambridge Examination Management:
Manage Cambridge International (CAIE) examination registrations and entries independently for O Level and A Level students. Handle all aspects of examination entries, including deadlines, subject codes, candidate details, amendments, and withdrawals. Coordinate examination timetables, seating arrangements, invigilation duties, and day-of-exam procedures. Maintain accurate records and liaise with Cambridge and other examination authorities to ensure full compliance with regulations.

Academic Coordination & Timetable Management:
Prepare, implement, and monitor daily academic timetables for O Level and A Level classes, ensuring lessons start and finish on time. Manage teacher substitutions, classroom allocations, academic calendars, and schedule adjustments. Oversee syllabus coverage, lesson planning, assessment schedules, and track academic progress to minimize disruptions and maintain structured academic operations.

Teacher Management & Academic Accountability:
Work closely with subject teachers, department heads, and academic leadership to monitor teacher punctuality, attendance, lesson delivery, and policy adherence. Conduct regular follow-ups to ensure teaching targets and syllabus deadlines are met. Maintain detailed records of teacher performance, classroom observations, and departmental progress. Enforce professional conduct and timely reporting.

Student Discipline & Academic Decorum:
Establish and maintain a disciplined, academically focused environment by enforcing punctuality, attendance, classroom discipline, and school regulations. Monitor student movement during classes and free periods, coordinating disciplinary matters with school leadership and communicating with parents when necessary. Ensure consistent application of school rules and disciplinary procedures.

Assessments, Results & Academic Records:
Coordinate internal assessments, mock exams, term examinations, and results compilation. Prepare exam schedules, invigilation rosters, grade reports, and academic performance summaries. Track student progress, identify those needing intervention, and support academic improvement plans. Maintain accurate student and teacher records, academic reports, and examination documentation. Facilitate parent-teacher meetings and academic reviews.

School Operations & Coordination:
Act as a key liaison among academic leadership, teachers, students, parents, and administration. Conduct daily academic checks to ensure smooth school operations. Maintain effective communication regarding schedules, deadlines, policies, and expectations. Provide regular updates to school management on academic performance, faculty accountability, examination readiness, and operational issues.

Required Qualifications & Experience

- Bachelor’s degree required; Master’s degree preferred.
- Minimum 3–5 years of relevant experience in academic coordination or school administration, preferably in a private school offering Cambridge O Levels and A Levels.
- Practical experience with Cambridge examination entries and registration procedures is highly preferred.
- Strong understanding of Cambridge syllabuses, examination cycles, assessment systems, and academic requirements.
- Proven ability to coordinate teachers, manage timetables, and enforce academic discipline.
- Excellent organizational, administrative, communication, and problem-solving skills.
- Proficiency in Microsoft Excel, school management software, academic reporting, and digital recordkeeping.
- Ability to work independently, meet deadlines, and maintain high operational standards.

Ideal Candidate

Candidates with prior experience as an Academic Coordinator, Cambridge Examination Officer, O Level/A Level Coordinator, or Academic Administrator in a reputable private school are highly encouraged to apply. The successful candidate will be firm, proactive, detail-oriented, and capable of maintaining strict academic discipline, teacher accountability, and full operational control of the academic timetable.

This is a full-time, in-person position based in Lahore, Pakistan, at Kaizen High & Junior School.