Posted 6 days ago 23 views
Our client, SZABIST Islamabad Campus, is seeking a dedicated and detail-oriented Academic Operations Coordinator to join their team. This role is suited for a highly organized and approachable individual who is committed to supporting and enhancing the academic environment. The successful candidate will play a vital role in managing academic schedules, coordinating student activities, and assisting faculty and administrative operations to ensure smooth academic workflows. While this position does not involve direct team management, it requires effective collaboration across various academic and administrative departments.
Key Responsibilities
- Update all notice boards and maintain combined weekly academic schedules, including research workshops, trainings, and other academic activities.
- Conduct weekly surveys regarding housekeeping and maintenance of the academic block and report findings to the Assistant Controller Academics.
- Prepare, reschedule, and maintain logs for class schedules, cancellations, and makeup classes; communicate all updates promptly to faculty and students through text messages and emails.
- Organize and coordinate student orientation activities, including photoshoots and creation of email accounts via the ZABDESK system.
- Disseminate research-based contract letters to relevant stakeholders in a timely and organized manner.
- Prepare and distribute daily class schedules by email, ensuring schedules are consistently updated online and on all notice boards.
- Assist in the evaluation process of teaching to support academic quality assurance initiatives.
- Manage manual course registrations on ZABDESK and verify admit cards for midterm and final examinations to ensure compliance with institutional standards.
- Notify faculty members about cheque collections via email and maintain accurate records of receipts both electronically and physically, ensuring proper financial documentation.
- Maintain office records diligently by filing, tagging, shelving, and updating documentation to facilitate quick access and retrieval.
Required Qualifications
- Proven experience in academic coordination or a similar administrative role within an educational institution.
- Strong organizational skills with the ability to manage multiple tasks efficiently and meet deadlines.
- Excellent interpersonal and communication skills, both written and verbal, to effectively liaise with faculty, students, and administrative staff.
- Proficiency in managing data and maintaining accurate records.
- Familiarity with academic management systems, preferably experience with ZABDESK or similar platforms.
- Detail-oriented mindset with a commitment to reliability and operational excellence.
Preferred Qualifications and Benefits
While specific preferred qualifications and benefits are not explicitly mentioned, candidates with prior experience in higher education administration and a proactive approach to problem-solving will be well-positioned for success in this role. The position offers an opportunity to contribute meaningfully to the academic operations of a reputable institution and work within a collaborative and supportive environment.
This role is based at SZABIST Islamabad Campus and is ideal for candidates seeking to advance their career in academic administration by supporting the institution’s commitment to quality education and operational efficiency.
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