Accounts Payable Associate

We are looking for a detail-oriented Accounts Payable Associate to join our Finance team. This role involves supporting invoice processing, reconciliation, and payment workflows to ensure smooth and accurate financial operations. The ideal candidate will have a strong grasp of Accounts Payable procedures, excellent organizational skills, and practical experience working with accounting and ERP systems.

Key Responsibilities

- Manage and monitor the Accounts Payable email inbox, acting as the initial reviewer for all incoming invoices.
- Maintain and update an Excel tracker to record all Purchase Order (PO) invoices received.
- Review CRM and ERP systems to verify the receipt of invoiced items and perform three-way matching between purchase orders, invoices, and receipts.
- Create receipt batches for export into Sage Intacct and PSI systems.
- Identify and resolve discrepancies between PO and invoice pricing, including making manual adjustments when necessary.
- Convert receivers into Accounts Payable bills, ensuring all supporting invoice documentation is properly attached.
- Process and record credit memos accurately and in a timely manner.
- Support the Finance team with accurate recordkeeping and assist with other AP-related activities as needed.

Required Qualifications

- Bachelor’s degree in Accounting, Finance, or a related field.
- 1 to 2 years of experience in Accounts Payable, accounting, or a similar role.
- Strong understanding of General Ledger and Accounts Payable processes.
- Working knowledge of basic GAAP principles.
- Excellent attention to detail, accuracy, and organizational skills.
- Ability to manage multiple invoices and priorities effectively in a deadline-driven environment.
- Strong analytical and problem-solving abilities.

Tools and Systems Experience

- Familiarity with CanAm Systems (ProvenJob).
- Experience working with CRM and ERP systems.
- Proficiency in Sage Intacct and PSI accounting software.
- Advanced skills in Microsoft Excel.

This position offers the opportunity to contribute to a dynamic Finance team while developing expertise in key accounting systems and processes. If you are a motivated professional with a keen eye for detail and a solid foundation in Accounts Payable, we encourage you to apply.