Admin and HR Executive

The Catalyst Group is seeking an Admin and HR Executive to join one of Pakistan’s largest and most prestigious event management companies based in Lahore. This role is pivotal in ensuring smooth day-to-day office administration and efficient HR operations. The successful candidate will be responsible for maintaining organised office functions, accurate employee records, and timely execution of HR processes. Working closely with management, department heads, accounts, and external vendors, the Admin and HR Executive will play a key role in supporting both operational and human resource needs to deliver exceptional client experiences.

Key Responsibilities

- Manage daily office administration tasks such as overseeing supplies, housekeeping, maintenance, utilities, and coordination with service providers to ensure prompt resolution of requests.
- Maintain detailed records of office assets, equipment, repair logs, administrative purchases, and related documentation, all within approved budget limits.
- Coordinate recruitment activities alongside hiring agencies and department leads, including scheduling interviews, communicating with candidates, and conducting authorised reference checks.
- Maintain accurate employee attendance, leave, overtime, and other personnel records, and provide timely payroll inputs to the Accounts department.
- Facilitate performance review processes, arrange training sessions, and follow up on employee development actions while maintaining proper records.
- Organise office meetings, manage visitor protocols, and coordinate staff travel and accommodation, including bookings and expense documentation.
- Keep HR and administration calendars updated, monitor vendor contract renewal dates, and maintain document control systems. Provide regular updates on vacancies, attendance issues, and pending office requirements.

Required Qualifications

- 3 to 5 years of relevant experience in office administration and HR operations, ideally within service-based, agency, hospitality, or project-driven environments.
- Strong organisational skills with keen attention to detail, discretion, and the ability to manage multiple tasks efficiently.
- Proficiency in using spreadsheets, Microsoft Word or Google Docs, and managing attendance and payroll documentation.
- Excellent written and verbal communication skills, with the ability to handle sensitive employee records and conversations professionally.
- Experience in coordinating office vendors, support staff, and administrative services is preferred.

This position offers the opportunity to work within a dynamic and high-profile event management company, contributing to both operational excellence and employee engagement. The role demands a proactive and detail-oriented professional capable of balancing administrative duties with human resource responsibilities in a fast-paced environment.