Admin Assistant

We are seeking a highly organized, proactive, and versatile Admin Assistant to support our daily office operations and management teams. This role is essential in maintaining smooth workflow within a fast-paced environment by managing documentation, internal communications, scheduling, and overall office coordination. The ideal candidate will act as the organizational backbone, ensuring efficiency and timely execution of administrative tasks.

Key Responsibilities

Office Coordination: Oversee daily administrative workflows, coordinate internal meetings, maintain executive calendars, and manage general office correspondence to facilitate seamless communication.

Documentation & Record Keeping: Prepare, review, and maintain accurate physical and digital files, memos, reports, and company documents to ensure proper record management.

Cross-Departmental Support: Serve as a central communication link between various departments, management, and external stakeholders, promoting collaboration and information flow.

Attendance & Data Logging: Maintain precise daily logs, employee records, attendance sheets, and routine operational trackers to support HR and management functions.

Inventory & Supplies Management: Monitor office stationery, pantry items, and equipment stock levels, managing purchase requests proactively to avoid shortages.

Problem-Solving & Assistance: Address routine administrative inquiries, resolve operational bottlenecks promptly, and assist management with special projects as assigned.

Required Qualifications

Education: Bachelor’s degree in Business Administration or a related discipline.

Experience: 2 to 3 years of proven experience in an Administrative Assistant, Office Coordinator, or similar administrative support role.

Technical Skills: Strong proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) along with general computer and internet navigation skills.

Communication: Excellent verbal and written English communication skills, coupled with a professional demeanor.

Soft Skills & Traits: Highly organized with sharp attention to detail, a proactive approach, discretion in handling confidential information, and the ability to manage multiple tasks efficiently under tight deadlines.

Additional Information

This position requires working in person at our office located on Murree Road, Rawalpindi. The role involves night shift hours, so candidates must be able to commute and work during these times.

Application Questions

- How much experience do you have as an Administrative Assistant?
- What is your current salary?
- What are your salary expectations?
- Are you required to serve a notice period? If yes, how long?
- Considering the night shift and office location, will commuting be feasible for you?

This opportunity is ideal for candidates who thrive in dynamic environments and are eager to contribute to the smooth operation of office functions. If you meet the qualifications and are ready to take on a challenging yet rewarding role, we encourage you to apply.