Admin & Data Entry Assistant - B.Com

Maxobiz is a dynamic technology and digital solutions company serving clients across more than 30 countries and various industries. We focus on solving operational and technological challenges through AI-powered solutions, ERP and CRM systems, business process automation (RPA), custom software development, web and app development, UI/UX design, product strategy, and SEO and digital growth support. We are seeking a detail-oriented and organized Admin & Data Entry Assistant to join our team. The ideal candidate will hold a Bachelor of Commerce degree and have six months to one year of relevant experience in data entry, administrative support, and legal documentation. Proficiency in MS Excel, accuracy in record management, quick learning ability, and discretion in handling confidential information are essential for success in this role.

Key Responsibilities

Data Entry & Record Management: Accurately enter, update, verify, and maintain data across spreadsheets, databases, and internal systems. Ensure consistency, completeness, and confidentiality of records while minimizing errors and duplication. Regularly review records to identify and correct discrepancies.

Administrative & Office Support: Assist with scheduling, calendar management, correspondence, document preparation, and routine administrative duties. Coordinate with internal teams and external contacts to gather, verify, and clarify necessary information. Support daily office operations as required.

Finance & HR Support: Provide assistance to the Finance team by entering financial data, recording transactions, processing invoices, and maintaining accurate records. Perform authorized banking-related administrative tasks, including visits to bank branches when necessary. Support HR by updating employee records, maintaining documentation, and compiling performance reports.

Legal Documentation & Filing: Organize and maintain both physical and electronic files, including court filings, daily proceedings, and other legal or administrative documents. Ensure proper categorization, accurate recording, secure storage, and easy accessibility of files while maintaining confidentiality of sensitive information.

Quality Checks & Reporting: Verify accuracy, completeness, and consistency of data entries, financial records, and documents. Prepare routine reports, update spreadsheets, and compile information as requested by supervisors or departments. Maintain clear documentation and promptly report any discrepancies or missing data.

Process Compliance & Improvement: Adhere to company procedures related to data handling, documentation, confidentiality, and information security. Assist in preparing and updating guidelines for data entry, administrative processes, and record-keeping. Identify recurring errors or inefficiencies and propose practical improvements to enhance accuracy and workflow.

Required Qualifications

- Bachelor of Commerce (B.Com) degree is mandatory.
- Six months to one year of hands-on experience in data entry, administrative support, legal documentation, or related record management.
- Strong proficiency in MS Excel, including formulas, sorting, filtering, data validation, formatting, and maintaining structured records.
- Exceptional attention to detail with the ability to consistently identify errors, discrepancies, and missing information.
- Quick comprehension of instructions, procedures, and assigned tasks, with the ability to apply them accurately and independently.
- Good organizational skills and the ability to manage multiple tasks while meeting deadlines.
- Effective written and verbal communication skills for coordination with internal teams and external stakeholders.
- Ability to handle confidential financial, legal, and employee information responsibly.
- Willingness to visit bank branches as required for finance-related tasks.
- Ability to work independently, follow established procedures, and seek clarification when necessary.

Preferred Qualifications and Benefits

- Familiarity with court proceedings, court filings, legal documentation, or related record-keeping processes is an advantage.
- Employment Type: Full-time
- Location: On-site at Gulberg 3, Lahore
- Working Hours: 10:00 AM to 7:00 PM, Monday to Friday and alternate Saturdays
- Compensation: PKR 40,000 to 45,000 per month, based on experience and skills

This position requires on-site presence and a strong commitment to maintaining high standards of accuracy and confidentiality in all assigned tasks.