Posted Sep 26, 2026 38 views
We are seeking a detail-oriented and proactive Administrative Officer to manage the daily administrative operations across our office, booking office, and project sites. The ideal candidate will ensure smooth coordination of office facilities, maintain supplies and assets, and support various departments with their administrative needs. This role requires excellent organizational skills, the ability to liaise effectively with vendors and internal teams, and a commitment to maintaining compliance with company policies and safety standards.
Key Responsibilities
- Manage day-to-day administrative operations for the office, booking office, and project sites, ensuring efficient workflow and support.
- Coordinate office facilities, including maintenance, housekeeping, security, and general services to maintain a safe and productive environment.
- Maintain inventory of office supplies, stationery, assets, and administrative records, ensuring timely replenishment and accurate tracking.
- Liaise with vendors, suppliers, contractors, and service providers to facilitate timely execution of procurement and service requirements.
- Monitor and oversee office equipment, furniture, utilities, and other company assets to ensure proper usage and maintenance.
- Handle purchase requests, quotations, invoices, and documentation related to administrative expenses with accuracy and compliance.
- Coordinate transportation, courier services, deliveries, and other logistical needs to support office and project operations.
- Provide administrative and operational support to project sites and booking offices as required.
- Maintain organized documentation, filing systems, and records for all administrative activities, ensuring easy retrieval and compliance.
- Assist in organizing meetings, company events, staff activities, and other organizational arrangements.
- Collaborate closely with HR, Finance, Sales, and Project teams to ensure seamless administrative support across departments.
- Monitor attendance-related administrative matters and assist employees with related requirements when necessary.
- Ensure adherence to company policies, office procedures, and safety standards at all times.
- Prepare and maintain administrative reports, including records of expenses, assets, vendors, and services.
- Perform any other administrative duties assigned by management to support business operations.
Required Qualifications
- Proven experience in office administration or a similar role, preferably within a corporate or project-driven environment.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities to coordinate with internal teams and external vendors.
- Proficiency in managing office supplies, procurement processes, and administrative documentation.
- Ability to handle confidential information with discretion and professionalism.
- Familiarity with office equipment and facility management.
- Competence in preparing reports and maintaining accurate records.
- Commitment to compliance with company policies and safety standards.
Preferred Qualifications and Benefits
- Experience supporting multiple locations, including project sites and booking offices, is an advantage.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Salary range: Rs70,000 to Rs85,000 per month.
- Work location: In-person attendance required.
This position offers an excellent opportunity for a motivated individual to contribute to the smooth functioning of our administrative operations and support various teams within the organization.
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